• Job Description

  Req#: R-12187

  Current employees: Please apply through the employee portal to be considered for this opportunity.

  Pay Range:

  $24.53 - $30.04 Hourly

  Department:

  Department of Community Justice (DCJ)

  Job Type:

  Regular Represented

  Exemption Status:

  United States of America (Non-Exempt)

  Closing Date (Open Until Filled if No Date Specified):

  August 13, 2023

  
  The Opportunity:

  Overview

  This Work Matters! Do you see yourself as someone who collaborates to develop solutions, minimizes barriers, thinks outside the box by engaging in creative problem solving, and takes ownership over your work? Are you friendly, courteous, helpful and know how to connect with the people you serve? If yes, please apply today!

  The Department of Community Justice (DCJ) is looking for an Office Assistant Senior who will bring skill, passion and a strong commitment to public service. In this position you’ll perform a wide range of highly responsible and complex administrative duties varying from assisting with record keeping duties, taking meeting minutes, developing and revising forms, maintaining policy and procedure documents and other agency-wide information. You’ll participate in office administration, such as ordering and maintaining office supplies. And you’ll research, compile, analyze, and summarize data to develop comprehensive reports.

  The Department of Community Justice is looking for Office Professionals who can demonstrate expertise in the following areas:

  • Experience as a Senior Office Assistant, including advanced knowledge of math and English, including grammar, spelling and punctuation.
  • Advanced working knowledge of time management principles, office support procedures and record keeping processes.
  • Excellent oral communication and strong interpersonal skills and experience communicating with people from multiple cultures.
  • Ability to research, compile, analyze, interpret, and prepare a variety of complex and comprehensive reports.
  • Ability to manage multiple tasks at one time and prioritize and carry out responsibilities independently in a fast-paced work environment while thinking through scenarios to identify the best course of action.
  • High degree of professionalism and ability to maintain confidentiality of sensitive information and use discretion in dissemination of information as this position interacts with various stakeholders and management positions.
  • Ability to deal with stressful and difficult situations.
  • Ability to work with ambiguity and be resourceful enough to find solutions on your own.
  • Strong computer skills, including the use of: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, etc...) and Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, etc...)

  WORKFORCE EQUITY

  At Multnomah County we are committed to maintaining an effective, respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity, diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

  DEPARTMENT OF COMMUNITY JUSTICE

  Vision ~ Community Safety through Positive Change

  The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Department's commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision, sanctions, and services for the county's highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary, law enforcement, schools, treatment agencies, and the community.

  The Department shares information with community members, partners, and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day, with nearly 600 permanent, on-call, and temporary employees. The Department supervises approximately 9,000 justice-involved individuals annually and those defendants requiring pretrial services. DCJ's Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for approximately 360 youth on formal and informal community supervision.

  More general information about the Department of Community Justice including our mission, vision, and strategies can be found at: www.multco.us/dcj .

  The Department of Community Justice's Strategic Plan (Executive Summary and Full report) can be found at: https://multco.us/file/68223/download .

  TO QUALIFY

  We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

  Minimum Qualifications/Transferable Skills*:

  • Equivalent to the completion of the twelfth grade, and
  • Three (3) years of specialized and increasingly responsible office support experience dealing directly with the public.

  Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain in your application how you meet any of the following preferred qualifications/transferable skills.

  • Experience providing administrative support to a management team.
  • Excellent verbal and written communication skills.
  • Strong computer skills, including Google Workspace and Microsoft Office.
  • Experience with Law Enforcement databases; DOC, LEDs, JJIS, eCourt, OECI, or similar.
  • Ability to be self-guided and take initiative.
  • Ability to follow established program standards and guidelines.
  • Ability to produce and maintain accurate written and electronic records.
  • Ability to work effectively and professionally with staff, volunteers and the public while exercising tact and good judgment.
  • Skilled in handling stressful situations.

  *Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

  SCREENING AND EVALUATION

  The Application Packet: Please be sure to provide all the materials below in your application submission:

  • Online application: Explain all related experience (paid or unpaid) and training in the education and work experience sections of the application.
  • Attach a resume (optional): Please indicate how you meet the required minimum qualifications. Attach the document to the on-line application. Be sure to explain in detail, including dates, all related work experience, paid or unpaid.
  • Cover Letter (optional): Please explain why you are applying for this position and describe your leadership experience in a public safety setting or in a human services setting.

  The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

  • Initial review of minimum qualifications
  • An evaluation of application materials to identify the most qualified candidates
  • Consideration of top candidates/Interviews
  • Background Investigation/Fingerprinting

  ADDITIONAL INFORMATION

  Type of Position: This hourly position is eligible for overtime.

  Type: Represented

  FLSA: Non-Exempt

  Schedule: Monday – Friday, 40 hours per week

  Location: Various Locations

  Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:

  • Health insurance (medical, dental, vision, Moda or Kaiser Permanente).
  • Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).
  • Generous paid leave (vacation, sick, parental, bereavement, military etc.)
  • Life insurance, short-term and long-term disability insurance
  • Optional deferred compensation and flexible spending accounts
  • Access to a free annual Trimet bus pass
  • Access to wellness resources
  • And much more!

  The eligible list established from this recruitment may be used to fill future full-time, part-time, regular, temporary, limited duration, and on-call positions. Application information may be used throughout the entire selection process. This process is subject to change without notice.

  
  Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

  We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

  Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

  Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

  Questions?

  Recruiter:

  Danny Fajardo

  Email:

  danny.fajardo@multco.us

  Phone:

  +1 (971) 2919300

  Application information may be used throughout the entire selection process. This process is subject to change without notice.

  Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

  Job Profile:

  6002 - Office Assistant Senior

• About the company

  Multnomah County /mʌltˈnoʊmə/ is one of 36 counties in the US state of Oregon.

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