OFFICE ASSOCIATE II

The Department of Marine Resources is seeking applicants for an Office Associate II position in the Licensing Division in the Augusta Office.

BRIEF JOB DESCRIPTION: Duties include, but are not limited to, the following:

• Review and process Marine Resources applications in LEEDS system
• Open, sort, and stamp in the mail
• Answer 5-line phone system
• Research complicated issues on applications
• Assist with questions on the phone while assisting with online questions and procedures
• Assist walk-ins at the counter with questions about applications
• Prepare deposit report
• Tag reports
• Printing of licenses
• Run complex queries
• Order and track inventory items associated with licensing
• Compile and complete mail merges
• Data entry and perform routine filing
• Review, process, and enter apprentice and student log sheets to determine eligibility for a commercial lobster license

This person will need to understand DMR laws and rules. This individual should be proficient in Microsoft Word and Excel including mail merge functions in support of large mailings. Having some familiarity with Access is a plus.

For questions specific to the position , please contact Cathy Fetterman at (207) 624-6571 or cathy.fetterman@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

HOW TO APPLY: Interested applicants will need to complete and submit an online State of Maine Direct Hire Application, along with a Cover Letter, and detailed Resume at: https://www.maine.gov/nrsc/jobs/index.shtml#dmr

Direct Hire Application forms can be obtained by accessing the NRSC website at: https://www.maine.gov/nrsc/jobs/application.shtml

IF YOU ARE UNABLE TO APPLY ONLINE: Please mail the application materials listed in the "How to Apply" section to: Natural Resources Service Center, c/o Kristin McCamish, 32 Blossom Lane, Marquardt Building, Augusta, ME 04333-0155.

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No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($10,523.28 -$ 12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan– The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.