Governor of Illinois
OFFICE ASSOCIATE (Option 1 General)
This job is now closed
Job Description
- Req#: 35001
- Assists manager regarding efforts to monitor, manage, and track information relative to the Office of Integrated Eligibility Systems (IES) and Bureau of IES Maintenance.
- Performs a variety of clerical duties.
- Serves as a timekeeper.
- Assists managers regarding process of onboarding new and transferred staff.
- Serves as receptionist.
- Performs other duties as required or assigned which is reasonably within the scope of duties enumerated above.
- Requires knowledge, skill and mental development equivalent to completion of high school.
- Requires two (2) years of office experience.
- Requires the ability to work overtime and/or outside of regular business hours.
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Agency : Department of Human Services
Opening Date: January 19, 2024
Closing Date/Time: 02/01/2024
Salary: Anticipated Salary: $3,590- $4,852 per month ($43,080 - $58,224 per year)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the
Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-90-35001
Position Overview
The Division of Family and Community Services is seeking to hire a position to perform a variety of difficult and responsible clerical duties including information and assistance, filing, timekeeping within the Office of Integrated Eligibility Systems (IES), property control, record processing, new hire/transfer paperwork, completing travel vouchers, phone bills, tracking items to ensure deadlines are achieved and general office support for the Bureau of IES Maintenance. In accordance with established methods and procedures, exercises some choice in procedures and independent action in the disposition of routine matters and in providing non-technical information.
Job Responsibilities
Minimum Qualifications
Conditions of Employment
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday, 8:30am - 5:00pm
Work Location: 600 E Ash St Springfield, IL 62703-2925Family & Community Services
Integrated Eligibility System
Bureau of IES Maintenance
Springfield, Sangamon County
Agency Contact: DHS.HiringUnit@Illinois.govJob Family: Office & Administrative Support
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
* Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
About the company
The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.