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Position Summary:

Florida Atlantic University is seeking an Office Coordinator - Boca Raton, FL.

Summary of Responsibilities:

• Responsible for interpreting administrative and fiscal rules and policies and for recommending new and improved programs to effectively manage administrative and fiscal administration.

• Assists with preparation of Facilities Management operating budget.

• Provides monthly Budget to Actual reports to supervision and quarterly account statements for Facilities Management units.

• Assist with preparation of advertisement and solicitation of professional services contracts for continuing services and major projects.

• Responsible for resolving problems and communicate on issues of concern to appropriate higher-level authority.

• Serves as liaison between the department/unit and internal departments or external groups, and other agencies.

• Review and approve expenditures, such as departmental purchasing, travel, p-card purchases and payroll.

• Responsible for interpreting administrative and fiscal rules and policies and for recommending new and improved programs to effectively manage administrative and fiscal administration.

• Collects and analyzes data as appropriate.

• Responsible for communicating with vendors and other departments to research and/or resolve general inquiries such as: payments/invoices, purchase orders, etc. Obtain necessary documentations requested to resolve the problems for the vendor. Follow up with Procurement on requisitions that have not become purchase orders.

• The Office Coordinator position is an Essential Personnel designation. The employee may be required to work during an emergency affecting the University.

• Performs other related duties as necessary.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Valid Florida Driver's License required.

Proficient with MS Office suite - Excel, Word, Power Point required.

Salary:

$60,000 - $65,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

FM: Facilities Management

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. After-hours attendance may be expected during emergency events.

Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-02-21

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume
Cover Letter



OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.



PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.



REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.