• Job Description

  Req#: OFFIC002578

  The office coordinator is responsible for assisting in the daily operations of the office. This role maintains clerical functions and performs tasks that assist in facilitating the workflow of the office, acting as the point person at the front desk greeting any visitors/customers, and facilitating their in-person meetings, assist in the coordination of office/special events and perform other duties as assigned.
  
  

  What you'll be doing:

  • Maintain office supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies.
  • Performs opening and closing duties for the office each work day
  • Ensures the communal office spaces are tidy, organized, clean, and is professional and properly maintained and stocked with appropriate supplies
  • Serve as a central point of contact for internal and external communications, including answering phones, responding to emails, and redirecting inquiries as necessary.
  • Assist in the planning and execution of company events, meetings, and conferences, including coordinating logistics, managing invitations, vendor management, and arranging catering services.
  • Serves visitors by greeting, welcoming, and directing them appropriately, and notifies appropriate party of visitor arrival; answers visitor inquiries or refers them to the appropriate party.
  • Assists visitor/vendors with NDAs or office visitor questionnaire forms when needed.
  • Assist with basic administrative tasks such as data entry, filing, note taking etc. as needed.
  • Opens/Closes the office, ensuring that proper procedures and security protocols are followed.
  • Assist with the onboarding process for new hires, including preparing workspace, coordinating equipment setup, office tours, badge access, and parking assignments
  • Handles any sensitive employee information with confidentiality and professionalism
  • Assist with the coordination, itemization, and recording of toy donations in conjunction with the toy donation team/communications.
  • Files and organizes records, invoices, expense reports, and other important documentation in google drive/binders.
  • Assist in daily mailroom activities
  • In conjunction with the Office Manager, HR, and Security team, acts as a fire Marshall and/or emergency response team member.
  • Run errands as necessary for the office
  • Maintain the plants in the office
  • Assists with setup/breakdown/cleanup of buffet tables, chairs, decorations, and food displays for office events/meetings.
  • Acts as Office Manager and Mailroom Clerk backup.
  • Perform other duties as assigned

  Working Hours:

  8:00 am - 4:30 pm Mon - Thurs and Friday 8:00 am - 2:30 pm

  What we look for:

  • High school diploma or GED preferred
  • 2+ years of experience in office coordination, customer service, or other relevant fields
  • Experience working in food service, catering, or event management
  • Proficient in Google Suite, general knowledge of Outlook.
  • Has a creative flair and a keen eye for decorating.
  • The ability to pay attention to detail and have excellent organizational skills.
  • Enjoys planning events and entertaining.
  • Must have experience cleaning in an office work environment.
  • Must be outgoing and friendly, service-oriented personality.
  • Prefer a high energy person who needs little to no supervision and can get the job done in a timely manner.
  • Self-starter, ability to prioritize and do what it takes to get the job done.
  • General knowledge of food safety and food service desired.
  • Poised and discreet.
  • Takes pride in their work and is a team player.
  • Comfortable in a fast-paced environment, with the ability to effectively handle shifting priorities
  • Must be trustworthy and reliable.

  Preferred Qualifications

  • Experience in a global company
  • Multilingual a plus

  Working Conditions:

  • Environment: Office
  • Extreme Exposures: None
  • Schedule: Typically requires regular office hours, but may require some nights and weekends based on business needs and events
  • Physical Requirements: Lift up to 50 lbs frequently. Must be able to stand, walk, sit, hear, and see frequently
  • Travel Required: No

  Who We Are:

  Jazwares, a Berkshire Hathaway company, is a leading global toy manufacturer with an award-winning, robust portfolio of wholly owned and licensed brands. Founded in 1997, Jazwares celebrates imaginative play with a progressive focus on identifying new and relevant trends to transform into high-quality products for consumers of all ages. Jazwares engages consumers through innovative play experiences with popular brands such as Squishmallows, Pokémon, Star Wars, CoComelon, Fortnite, AEW, Adopt Me!, Hello Kitty, and many more. In addition to toys, offerings also include Metaverse gaming, costumes, and products for pets. Headquartered in Sunrise, Florida, Jazwares has offices worldwide and sells its products in over 100 countries.

  What We Offer:
  At Jazwares, we believe in providing our employees with comprehensive and competitive benefits that support their well-being and overall satisfaction. The hourly range for this position is $21.63 - $23.00 per hour and may vary based on experience, role tenure, performance, industry, location. Jazwares is a multi-state employer, salary range may not apply to other states.Eligibility for annual performance incentive may apply.azwares is a multi-state employer, salary range may not apply to other states.The benefits package includes basic medical insurance that is 100% company-paid for employees and their children, employee basic life and AD&D insurance, a 401(K) retirement program with Jazwares matching up to 4% of pretax or post-tax deferrals, short and long-term disability, and tuition reimbursement.
  
  The flexible work environment includes a hybrid schedule with 4 days, Fridays WFH, up to 20 workdays fully remote each year, Time Off for vacation, sick leave, and volunteer work.

  Working at Jazwares:

  At Jazwares, we believe an innovative idea can come from anywhere, and anyone. Through our three pillars, we foster innovation and encourage creativity in every area of our business.
  Humility: We recognize the value in others and treat everyone with respect. Our strength lies in our people and talent.
  Passion: Our conviction and enthusiasm show in our products, relationships, and commitment to our community.
  Collaboration: We share one vision worldwide, constantly striving to improve and innovate together.

  Don't miss out on this extraordinary opportunity to be part of the fastest-growing toy company in the industry. Connect with us today and let's shape the future of play together!

  JAZWARES is an equal opportunity employer and does not discriminate in employment on the basis of race, color, sex, religion, national or ethnic origin, citizenship status, ancestry, disability, age, military status, marital status, sexual orientation, or any other characteristic protected by law.

• About the company

  Toys, action figures, musical instruments, collectibles and more, featuring cool brands like Fortnite, Peppa Pig, CoComelon, Roblox toys, Nerf games, First Act, Domez, Nanables, and so much more! Jazwares Toys are for kids of all ages, from babies to a...

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