• Job Description

  Req#: OFFIC021657

  Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals with complex needs in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems.

  Full Time; 8:00 am - 4:30 pm; Monday - Friday

  Expected starting wage range is $18.52 - $22.32. Telecare applies geographic differentials to its pay ranges. The pay range assigned to this role will be based on the geographic location from which the role is performed. Starting pay is commensurate with relevant experience above the minimum requirements.

  POSITION SUMMARY
  The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.

  ESSENTIAL FUNCTIONS
  • Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders
  
  Finance Driven Job duties:
  • Facilitates Rep Payee services
  • Facilitates Trust Banking services
  • Prepares and validates payroll
  • Enters AP batches weekly into accounting software
  • Monitors client eligibility at admission/enrollment and throughout stay
  • Prepares and reviews credit card entries
  • Provides and maintains revenue information; provides billing information to A/R department and County agencies
  • Records and deposits cash receipts
  • Determines monthly journal entries required and confirms correct information is on reports
  • Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
  
  Medical Records Driven Job duties:
  • Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
  • Orders medical records forms and supplies
  • Safeguards confidential information per policies and requirements
  
  Human Resources Driven job duties:
  • Maintains personnel files per standard and checklist
  • Distributes HR information to program personnel as directed by Corporate HR
  • Assists in promoting open positions
  • Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
  • Tracks new hire paperwork and documentation including credentialing
  • Enters information into TOP/Relias
  • Runs and tracks MVR reports
  • Processes Shoes for crew’s orders
  • Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
  • Close out terminated files
  
  Information Technology driven job Duties:
  • Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
  • Provides limited computer systems support to staff
  
  Program/Department driven job duties:
  • Assist with staff scheduling
  • Order supplies (food, office, maintenance)
  • Assist with events
  • Prepares correspondence, agendas, meeting minutes/notes
  • Assists leadership with special projects
  • May serve as a relief or back up for the receptionist or other Administrative positions
  • Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
  • Helps coordinate and address maintenance requests
  • Helps facilitate staff scheduling
  Duties and responsibilities may be added, deleted and/or changed at the discretion of management.

  Position requires driving own personal vehicle for company business such as trainings, offsite meetings, etc.

  QUALIFICATIONS
  Required:
  • High School or GED
  • One (1) year of administration experience
  • Knowledgeable and proficient in MS Office programs
  • Experienced entering data into computer systems
  
  Preferred:
  • Two (2) years of administration experience
  • Experience in Healthcare field
  
  SKILLS
  • Analytical and problem-solving skills
  
  PHYSICAL DEMANDS
  The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  
  The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)
  
  EOE AA M/F/V/Disability

  If job posting references any sign-on bonus internal applicants and applicants employed with Telecare in the previous 12 months would not be eligible.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals with complex needs in recovering their health, hopes, and dreams.   Learn More

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