• Job Description

  Req#: 34998

  Agency : Environmental Protection Agency
  Closing Date/Time: 01/29/2024
  Salary: Anticipated Starting Salary $3,700.00/Month, CBA Language Applies-Full Range $3,700-$5,041 Monthly
  Job Type: Salaried Full Time
  County: Sangamon
  Number of Vacancies: 1
  Plan/BU: RC014

  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

  Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

  Posting Identification Number 34998

  ***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

  Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

  *Answer all questions thoroughly-DO NOT STATE SEE RESUME*

  Job Overview

  The Illinois Environmental Protection Agency (EPA), Bureau of Water (BOW), Water Pollution Control (WPC), Administrative Support Unit is seeking an Office Coordinator, Option 2., Lead Worker for Public Water Supplies. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

  The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

  Job Responsibilities

  40% 1. Performs a variety of technical and complex office support functions for the professional/technical staff of the Division of Public Water Supplies (DPWS), Bureau of Water (BOW), BOW Staff Assistant:

  • • Utilizes a personal computer to keyboard complex charts, statistical reports, correspondence, memos and technical reports including; Operator Certification data and reporting, Safe Drinking Water Information System (SDWIS), Groundwater Rules NCAs and Groundwater Monitoring Data, geologic well logs, well sample results, harmful algea bloom results and procedure manuals
    • Assists staff with proper formatting of documents, for distribution to the public.
    • Revises, updates and keyboards desk procedure manuals
    • Determines work methods and procedures to complete assignments

  25% 2. Serves as lead worker to lower level administrative support staff:

  • • Assigns and reviews work
    • Provides guidance and training to assigned staff
    • Advises immediate supervisor regarding performance of staff
    • Assists with training for new procedures and new employees.

  (Job Responsibilities continued)

  15% 3. Serves as liaison to the Agency Records Division for the retrieval of files/documents/information;

  • Properly identifies project files and ensures the identification/labeling of files for the various programs within the Division.

  10% 4. Receives, opens and distributes the incoming mail for the Division;

  • Maintains a log of certified and trackable packages sent/shipped/received by the Division.

  05% 5. Receives, screens and directs incoming telephones providing authorized general information and answering routine Division inquiries from the general public and Agency staff.

  05% 6. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

  Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college

  Or completion of high school and two years of related office experience

  Or two years of independent business experience.

  2. Requires the skill in keyboarding accurately at 30 words per minute.

  Preferred Qualifications (In Order of Significance)

  1. Prefers extensive knowledge of office practices, procedures and programs.
  2. Prefers extensive knowledge of composition, grammar, spelling and punctuation.
  3. Prefers extensive knowledge of basic mathematics.
  4. Prefers working knowledge of the logic of computer programs.
  5. Prefers ability to follow oral or written instructions.
  6. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
  7. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

  Conditions of Employment

  Requires ability to pass a name-based background check.

  Work Hours: 8:30 am - 5:00 pm Monday - Friday
  Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
  Agency Contact:

  Chris Steinkruger

  Email: Christopher.E.Steinkruger@Illinois.gov

  Phone #:217-558-1256

  Job Family: Office & Administrative Support; Environmental & Natural Resources

  This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

  Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

  The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

  APPLICATION INSTRUCTIONS

  Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

  If you are not already signed in, you will be prompted to do so.

  State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

  Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

  If you have questions about how to apply, please see the following resources:

  State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

  Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

  The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

• About the company

  The Governor of Illinois is the chief executive of the State of Illinois, and the various agencies and departments over which the officer has jurisdiction, as prescribed in the state constitution.

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