• Job Description

  Req#: R0056422

  Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
  
  All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

  
  If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
  

  
  Closing Date:

  08/31/2024

  
  Type of Position:

  Management - Operations

  
  Job Type:

  Regular

  
  Work Shift:

  Sponsorship Available:

  No

  
  Institution Name:

  University of Arkansas for Medical Sciences

  
  The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
  

  UAMS offers amazing benefits and perks (available for benefits eligible positions only):

  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

  Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

  The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

  Persons must have proof of legal authority to work in the United States on the first day of employment.

  All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

  At UAMS we value Diversity, Equity and Inclusion.
  

  For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

  
  Department:

  COM | Peds CORE Behavioral Health

  
  Department's Website:

  
  Summary of Job Duties:

  The Office Manager - Medical functions under the general direction of the Section Chief/administrator. This position is responsible for the day-to-day operation of the Section office, including but not limited to the following: This position will monitor monthly financial performance to budget with respect to the Section budget and contracts and monitor administration staff, with regard to the day-to-day function of the dual section roll, with but not limited to any dispensary actions that must be addressed as well as monitoring job performances for each section assigned. If you're ready to take on a rewarding challenge and be part of a team dedicated to excellence, we want to hear from you! Apply now to become our next Office Manager - Medical and embark on a journey of impact and growth.

  
  Qualifications:

  • Bachelors degree plus three (3) years of office administration and supervisory experience or

  • High School diploma/GED plus seven (7) years of office administration and supervisory experience required.

  Preferred Qualifications:

  • Experience with Workday purchasing and travel related functions.

  • Experience with EPIC.

  
  Additional Information:

  Responsibilities:

  • Reports concerns to the administrator and makes recommendations to address and resolve the issue(s) in question.

  • Processes purchase requisitions and travel requests and troubleshoots invoicing, purchasing, and reimbursement issues.

  • Responsible for having a working knowledge of all active contracts.

  • Assists with the preparation and maintenance of the department budget.

  • Develops and maintains budget accounts, reviews and approves budget revisions makes financial projections for planning purposes and uses spreadsheets or databases.

  • Responsible for reporting contract billing and other pertinent information to the Practice Director and Section Chief in a timely and appropriate manner.

  • Responsible for the supervision of administrative staff for duel sections.

  • Assesses training needs and coordinates appropriate and timely training, delegates work assignments as indicated, and provides feedback to the administrator for employees’ evaluation of job performance and for disciplinary action if indicated.

  • Assists administrative personnel with problem-solving and answering questions and fosters employee accountability.

  • Delegates administrative and billing assignments to administrative staff and monitors timely and accurate completion of tasks.

  • Ensures staff compliance with UAMS Code of Conduct, DOP Attendance policy, ACH Look policy, and other institutional policies.

  • Reports instances of non-compliance and in conjunction with the administrator determines appropriate course or action.

  • Approves administrative employee leave requests and submits leave requests for administrative staff and faculty in timely manner.

  • Collects, aggregates, and reports data from multiple sources throughout the year with preparation of promotion packets.

  • Responsible for the approval, monitoring and requisition of all furniture, office space and equipment for the Psychology section.

  • Promotes a safe and orderly work environment and adherence to safe work practices.

  • Performs other duties as assigned.

  
  Salary Information:

  Salary commensurate with education and experience.

  
  Required Documents to Apply:

  Resume

  
  Optional Documents:

  
  Special Instructions to Applicants:

  
  Recruitment Contact Information:

  Please contact askrecruitment@uams.edu for any recruiting related questions.

  
  All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

  Please do not send to listed recruitment contact.

  
  Pre-employment Screening Requirements:

  Criminal Background Check, Substance Abuse Testing

  
  This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

  
  Constant Physical Activity:

  Hearing

  
  Frequent Physical Activity:

  Manipulate items with fingers, including keyboarding, Sitting, Talking

  
  Occasional Physical Activity:

  Standing, Walking

  
  Benefits Eligible:

  Yes

• About the company

  The University of Arkansas for Medical Sciences is a public medical school in Little Rock, Arkansas.

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