OneDigital

Office Manager - Atlanta, GA


PayCompetitive
LocationAtlanta/Georgia
Employment typeFull-Time

This job is now closed

  • Job Description

      Req#: R7560

      Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

      We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

      Must be eligible to work in the United States without the need for work visa or residency sponsorship.

      Our Newest Opportunity:

      Job Summary:
      The Office Manager plays a critical role in ensuring the smooth and efficient operation of Headquarters . This position oversees daily office logistics , manages vendor relationships, maintains supplies across multiple floors, and supports internal teams to foster a productive and welcoming workplace. The ideal candidate is highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

      Key Responsibilities:

      Office Operations & Facilities Management:

      • Greet guests, check them in, and direct them to the appropriate location .

      • Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional.

      • Ensure snacks and beverages are stocked and refreshed each morning and afternoon.

      • Monitor and maintain office conditions, coordinating necessary repairs and improvements.

      • Order and track food, beverages, and office supplies across all three floors.

      • Manage vendor relationships, including cleaning services, building management, and other service providers.

      • Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead.

      • Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access.

      • Maintains physical office keys and access keycards for after- hour building access.

      • U pdate spreadsheet s to maintain accurate records (office access, parking,

      • Serve as the point of contact for Amazon and onboard new accounts to the platform.

      • Coordinate with internal stakeholders to fulfill special requests and time-sensitive tasks.

      • Oversee all arrangements for client and vendor meetings (room arrangements, catering needs, etc.)

      • Manage all arrangements for set-up requests of the training rooms, conference rooms, after-hours café scheduling, offices, workstations , hoteling and focus rooms .

      • Manage seating assignments and changes via the AppSpace platform.

      • Ensure workstation and office nameplates are accurate and up to date.

      • Maintains office equipment and requests service as needed; ex: copy machines, TV’s, AV, etc.

      Financial & Budgetary Support:

      • Assist in managing the office budget, tracking expenses related to snacks, beverages , catering a nd supplies.

      • Solicit competitive bids from vendors to identify cost-effective solutions and providers.

      • Reviews and approves invoices to be paid for office. Follows up with vendors and/or accounts payable .

      • Manage and track the reporting activity of the OneDigital portfolio carbon footprint information to meet investor’s sustainability requirements .

      Communication & Administrative Support:

      • Act as a central communication hub for office-wide announcements and building-related updates.

      • Provide administrative support to Executive Assistants and various departments, including scheduling, travel coordination, and onsite meetings and events.

      • Foster a positive, collaborative, and inclusive office culture.

      Qualifications:

      • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

      • Strong understanding of office administration, systems, and procedures.

      • Proficiency in Microsoft Office Suite, especially Excel and Outlook.

      • Excellent time management and multitasking abilities.

      • Strong attention to detail and problem-solving skills.

      • Outstanding written and verbal communication skills.

      • Highly organized with the ability to thrive in a fast-paced environment.

      • Creative thinker with a proactive approach to process improvement.

      • Ability to perform well within a team as well as independently

      • S elf-motivated, flexible and disciplined

      • Able to maintain confidentiality

      • High school diploma required ; additional qualifications in office administration or related fields are a plus.

      Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

      To learn more, visit: www.onedigital.com/careers

      OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

      OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

      Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

      City and County of San Francsico

      City of Los Angeles

      County of Los Angeles

      Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

      In short, we believe in hiring the most qualified applicant for the position, regardless of background.

      If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

      OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

      OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

      Thank you for your interest in joining the OneDigital team!

  • About the company

      Strategic workplace consultants that provide a host of employee health & benefits, workforce & HR, and retirement & wealth solutions for businesses of all sizes.

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