• Job Description

  Req#: OFFIC007627

  Compensation Range (Colorado Only)

  $56,430.00 – $62,370.00

  Any Employment Offers are Contingent Upon Successful Completion of the Following:

  • Verification of Work Authorization and Employment Eligibility
  • Substance Abuse Screening
  • Physical Exam (if applicable)
  • Background Checks for Badging/Security Clearances (if applicable)

  About Hensel Phelps:

  Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

  Position Description:

  Responsible for the coordination and administration of general business activities for the regional office. Activities may include processing mail, servicing the copy center, routing operational filings, telephone calls, and supplies order processing.

  Position Qualifications:

  • Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.
  • Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Willingness to take direction and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.
  • Willingly asks questions and implement new and more effective procedures to document control and management.
  • Works collaboratively with others and fosters a positive work environment related to teamwork.
  • Effective time management skills having the ability to handle multiple competing priorities in a fast-paced environment, ensuring timely delivery, monitoring, and documenting progress.
  • Understands and meets quality standards.

  Preferred Qualifications:

  • Advanced Microsoft Office (Word, Excel, PowerPoint) skillset.

  Essential Duties:

  • Screens incoming calls and correspondence and responds independently when possible.
  • Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, regional jobsite administrators, and monitors compliance with company standards.
  • Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Directs preparation of records such as agenda, notices, minutes, and resolutions for regional office meetings.
  • Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents at the direction of regional leadership.
  • Creates and maintains operational databases and related spreadsheet files.
  • Greets clients, guests and employees entering the office and directs them to the appropriate office or person.
  • Establishes and oversees administrative procedures to meet objectives set by the Board of Directors, regional senior management and corporate.
  • Support, organize or arrange for orientations, in-services, and training for program new hires and employees.

  Benefits:

  Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (HSA not available in Hawaii), and our employee assistance program (EAP). It also is eligible for employee paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees (this is all salaried employees) are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees (project engineers and above) also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

  Equal Opportunity and Affirmative Action Employer:

  Hensel Phelps is an equal opportunity and affirmative action employer. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Hensel Phelps is the leader in general contract & construction work for the planning, building and management of landmark buildings.

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