• Job Description

  Req#: R1904

  Department

  Location: London, UK

  Role: Fulltime – 8.30am – 5.30pm (on-site Monday – Thursday, and when required on a Friday)

  Position & Requirements

  Role & Responsibilities:

  Responsible for the day-to-day running of the UK office. By providing support to the entire UK Office, this role sits at the heart of all London-based teams. This will involve providing both proactive and reactive support to internal stakeholders as well as external clients and prospects.

  Specific responsibilities include:

  Office Manager

  · Ensure the smooth running of the Robeco UK Office;

  · Ensure physical office environment is professionally presented, organised, and clean; taking prompt action to rectify issues

  · Greet and welcome visitors, preparing meeting rooms for external meetings and events.

  · UK point of contact for all office-related enquiries, including primary point of contact for Building Management.

  · Manage meeting room bookings, organise catering requirements and be on hand for any requirements

  · Maintain service records for office equipment and up-to-date inventory of technology

  · Manage and maintain mail and deliveries for the UK Office

  · Responsible for access control: issue / withdraw access cards, maintaining up to date schedule of issued cards.

  · Coordinate replenishments for consumables, stationery, kitchen, or office supplies

  · Coordinate all equipment maintenance and purchases

  · Answer and direct inbound calls

  · Monitor and maintain the Robeco UK mailbox.

  · Office Fire Warden

  Team Assistant

  · Provide expenses processing assistance to Team Leads.

  · Event coordination for UK events, for example but not limited to; Offsites, Client lunches, Team events.

  · Manage and process supplier invoices, purchase orders and have the relationship with Accounts Payable and Procurement

  · Liaise with the office’s external IT support provider and Robeco employees to solve IT issues

  · Main contact with Rotterdam IT team to liaise on any IT issues and updates for the UK office

  Requirements

  · Preferred Financial Industry experience

  · Demonstrate experience in a similar role supporting a number of teams and individuals

  · ‘Can do’ attitude and flexibility to manage multiple roles and responsibilities as is required in the UK office, while maintaining a high attention to detail.

  All applications will be treated with the utmost confidentiality. An assessment and integrity test may be used in the selection procedure.

  Robeco Recruiting Team

• About the company

  Robeco Schweiz is an international investment company with a specific focus on sustainability investments.

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