JOB TITLE: Office Manager/Bookkeeper

DEPARTMENT: North Queens Community High School

PURPOSE OF THE POSITION : Provides direct administrative support to the Director and North Queens Community High School staff (if applicable). Provides technical support and training to other administrative staff in In the program; organizes and implements special projects.

REPORTS TO: Director

SUPERVISES : N/A

I. SPECIFIC RESPONSIBILITIES:

· Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages.

· Develop and implement internal forms and procedures in accordance with agency guidelines.

· Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed.

· Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance.

· Updates and maintains personnel records.

· Purchases office supplies for program and ensures that office equipment is in working order.

· Completes time sheets for payroll.

· Reconciles petty cash, clothing, transportation, and recreation funds.

· Maintains billing records.

· Any other assigned tasks.

• Salary: $19.23 Hourly

II. QUALIFICATIONS:

· Minimum of a High School Diploma required; Associates Degree preferred.

· Prior experience as an Administrative Assistant, Secretary or Office Manager a plus.

· A familiarity with non-profit or educational organizations is preferred.

· Excellent verbal, written and computer skills required.

. Spanish speaking/ Bi-lingual preferred

III. RELATIONSHIP WITH OTHERS:

Employees need to possess the following characteristics:

· Be team players.

· Have a strong sensitivity to cultural differences present among staff and clients within our organization.

· Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families.

· Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

V. SCOPE OF RESPONSIBILITY:

· Participate in quarterly supervisory and administrative team meetings.

· Maintain and manage appropriate coverage.

· Perform other duties as assigned.

Qualifications

Education

Required

High School

Equal Opportunity Employer
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