• Job Description

  Req#: req2773
  
  

  Office Manager

  In the United States - San Francisco - Silicon Valley

  
  

  The Office Manager does it all – from managing the office and facility to greeting people in the office, planning company events, and handling a variety of administrative support duties. The Office Manager makes it all seem effortless. This role creates a warm and welcoming environment for employees and visitors alike and handles changes and interruptions in a professional manner. The Office Manager works independently, thrives in a fast-paced environment, has a high degree of reliability, strong adherence to schedules and deadlines, and demonstrates top-notch communication and interpersonal skills.

  What makes us special:
  

  • Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
  • Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
  • Enjoy balance and flexible working. Be empowered to do your best work – whether it’s from home or in the office.
  • Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
  • Invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
  • Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

  How you will create an impact:
  

  • Submit and follow up on maintenance requests and make recommendations for services, vendors, and other facility-related needs.
  • Order, put away, and organize office supplies including snacks, beverages, and groceries for the office and kitchen.
  • Keep office common spaces clean and tidy, and monitor general safety in the suite.
  • Be an enthusiastic and friendly host to employees, candidates, visitors, and vendors; Coordinate needs of visitors from other Simon-Kucher offices as needed.
  • Order, set up, and clean up snacks and office-catered lunches.
  • Ensure that all office & kitchen machines are working and maintained, and coordinate necessary cleaning and maintenance services.
  • Maintain positive working relationships with suppliers/vendors and property managers.
  • Manage, organize, and track office-related purchases; approve incoming invoices for payment and submit receipts and invoices to Accounts Payable for payment.
  • Handle all deliveries (inbound, outbound) and outgoing mail.
  • Maintain a welcoming environment for guests, offer water/coffee to visitors and candidates, and give tours of the office as needed.
  • Onboard and train new hires making sure to create an enjoyable experience.
  • Coordinate office moves and new setups and seating arrangements in partnership with internal teams, and manage office floor plan.
  • Maintain spreadsheets, prepare correspondence, answer telephones, and perform research as needed.
  • May occasionally run miscellaneous errands in support of office activities or leadership requests.
  • Plan and execute offsite special events as needed (book hotels, restaurants, activities, and outings for large groups).
  • Keep a constant pulse on office morale and open communication with the Head of the Office.
  • Support 1-2 Partners from an administrative support perspective (if needed).
  • Hybrid position with minimum 3-4 days a week in the office; Office Hours 8:30 am – 5:30 pm PT; This role supports two locations, San Francisco and San Carlos and would be expected to be onsite at each location in an alternating week schedule
  • Other duties as required.

  Your profile:

  • 3-5 years of experience in a similar administrative support role.
  • Experience planning and booking events.
  • Elevated level of proficiency in using Microsoft Office, especially Outlook, Word, and Excel.
  • Proficient in maintaining Outlook calendars, creating, and submitting expense reports, and purchasing catering, office supplies, and corporate gifts.
  • Outstanding verbal and written communication skills, with a high degree of confidentiality, diplomacy, and professionalism.
  • Self-starter who is reliable and organized; ability to work independently and prioritize multiple projects at once.
  • Sound judgment and ability to solve problems with excellent follow-through.
  • Must be able to meet expectations and offer seamless flexibility amidst interruptions and changes in tasks with short notice.

  The pay range for this position in California is $80K - $95K/yr. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
  
  Simon-Kucher
  is a global consultancy with more than 2,000 employees in 30 countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy – product, price, innovation, marketing, and sales – based on deep insights into what customers want and value. With nearly 40 years of experience in monetization topics of all kinds, we are regarded as the world’s leading pricing and growth specialist.
  
  Simon-Kucher is an Equal Employment Opportunity (“EEO”) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status.
  
  We believe in building a culture that embraces diversity, equity and inclusion, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone – our people, our clients and, of course, our business.

  Simon-Kucher North America Talent Acquisition Team | RecruitingNorthAmerica@simon-kucher.com | simon-kucher.com/careers

• About the company

  Simon-Kucher & Partners is a global strategy consulting firm with over 1,400 employees in 39 offices.

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