• Job Description

  Req#: 4520987
  
  Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.
  Under general supervision, the Office Operations Coordinator is expected to support a full range of professional duties to include daily administrative operations of the Office of Student Affairs, committee meeting arrangements, process travel documents and requisitions, review, evaluate and report on assigned program area(s), provide technical assistance to program coordinators and managers and support the development, planning, and execution of activities in the Office of Student Affairs, support office workload/tasks/responsibilities, and maintain the office Master Calendar. The Office Operations Coordinator will communicate with constituents, evaluate and report on assigned program area(s), develop and present resources at presentations and other outreach activities, work on a variety of assignments (state scholarships, SC National Guard College Assistance, Tucker Hipps, etc.), college access initiatives and other assignments. Specific job responsibilities include but are not limited to the following:
  
  
  • Assist Director in the daily operations of the Office of Student Affairs. Responsible for administrative duties, including but not limited to office operations, committee meeting arrangements, clear and timely communications with committee members (Standing Committee and full Commission), and other assigned committees/advisory groups, responsible for taking/recording meeting minutes, prepare minutes on a timely basis and track status of office and committee reports/assignments, and timelines. Prepare Committee/Commission materials, publications, media, and other relevant documents. Assist Director and staff in preparing documents and reports. Secures confidential information. Daily communication with Director on status of all projects and successful completion of assigned projects within established time schedules. Maintain Office of Student Affairs calendar/schedule.
  • Provide technical assistance to the Office of Student Affairs director, program managers/coordinators in support of assigned program responsibilities, including administration of state grant/scholarship programs, Tucker Hipps Act, etc. in compliance state statutes, regulations and agency policies. Maintain up-to-date status of assigned program area(s) including Office responsibilities and state scholarship/grant programs (Master Calendar, Accountability Reports, reports due to the General Assembly, etc.). Support the development, planning, and execution of work activities of the Office of Student Affairs. Prepare and send correspondence as necessary.
  • Assist with the planning and implementation of policies, procedures and processes of the Office of Student Affairs, plans, develops and participates in presentations and workshops (students, parents, and community/state agencies). Assists with the planning and implementation of policies, procedures and processes of the Office of Student Affairs, Update Office of Student Affairs information on the agency's website and other social media.
  • Respond timely to student, parent, high school counselor and other stakeholder inquiries about all scholarship and grant programs assigned to the Office of Student Affairs and provide accurate information regarding scholarship and grant programs (i.e. process, qualifications, amounts, etc.) for all programs within the Office of Student Affairs. Prepare documents, collect and compile information in support of the Office of Student Affairs assigned tasks/responsibilities (surveys, etc.) and secure/protect information according to FERPA and HIPAA statutes/regulations.
  • Communicate effectively with the Director, Executive Director, Commission members, staff, legislative staff and constituents. Communicate with the Director on all assigned responsibilities, including the status and progress on assigned projects. Follow up shall include communication with the Director and Office of Student Affairs personnel on status of all projects and follow up within established time schedules. Provide clear and specific objectives and completed goals/outcomes for all program responsibilities. Performance of other duties as assigned.
  High school diploma and three (3) years' relevant program experience. A master's degree in related fields can be substituted for program experience.
  
  Additional Requirements:
  
  • Able to use Microsoft (Excel, Word, Teams, etc.), and other software.
  • Ability to exercise judgment and discretion.
  • Ability to establish and maintain effective working relationships.
  • Ability to interpret and apply laws, regulations, policies and procedures.
  • Ability to communicate effectively to coordinate and support the daily administrative operations of the Office of Student Affair, including committee meetings/correspondence, minutes/maintenance of data, files and records, contact with students and families, follow up calls, emails.
  • Knowledge of laws, regulations, policies and procedures.
  • Position requires skills to review, evaluate and report on assigned program area(s), provide technical assistance and training to staff, the public and other governmental entities, make recommendations to office staff.
  • Position may require overnight travel.
  • Position may require employee to work evenings and weekends.
  • Position may be required to report to work during emergency situations.
  • Work is subject to be reviewed on a monthly basis.
  Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination. Bachelor's degree and a minimum of three (3) years' experience in financial aid, student services or program administration is preferred. The SC Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
  
  Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

• About the company

  South Carolina (/ˌkærəˈlaɪnə/) is a state in the Southeastern region of the United States.

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