• Job Description

  Req#: oEN8vfwO?nl=1
  We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. Thatu2019s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more aboutu00A0 our firm , see what itu2019s like tou00A0 work here u00A0and explore recentu00A0 projects u00A0andu00A0 ideas u00A0at u00A0NBBJ.com . Join us to make an impact today! u00A0
  This role at a glance:
  NBBJ is currently seeking a full-time Office Services Coordinator to join the New York Office Services Team. This position is the face to our internal and external customers. We are looking for someone who is welcoming, dependable, and able to greet guests and create an exceptional in-office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond.
  u00A0
  In your new role, you will:
  • Manage front desk operations and warmly greet guests, creating a first great impression and ensuring an exceptional in-office experience.
  • Answer inbound calls for East coast office locations alongside two other geographically distributed team members, ensure prompt and professional service.
  • Manage associated email and calendar account for Office Services New York; manage and organize inbox acting as primary point-of-contact for requests; complex calendar management that supports guest and client coordination, catering setups, and conference room troubleshooting.
  • Assist with kitchen and catering operations, including cleanliness, prepping and organizing supplies, managing inventory and restocking, and coordinating catering orders from placement to delivery and setup to ensure seamless execution and a well-maintained workspace.
  • Liaise with assistants across the office to ensure proactive planning for meetings and events; primary point of contact for on-site vendor coordination (i.e., u201Clunch-and-learnsu201D).
  • Manage access control systems including keycards, responsible for guest transportation coordination.
  • Various ad-hoc projects and administrative tasks as needed, such as electronic files maintenance, procurement reconciliations, Office Services expenses, and office communications.
  • Provide team support, rotating as needed to cover catering, cafu00E9 services, shipping, and events.
  • Maintain front of office design standards including floral and office greenery.
  What You Will Need to Succeed:
  • Dependable, professional, and friendly; a positive and proactive individual who takes initiative and can identify a problem and seek a solution.
  • Organized, detailed oriented, and able to multi-task, self-motivated and strong team player with a passion for customer service and hospitality!
  • 2 or more years in customer service or an administrative support role.
  • Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel. Smartsheet or Mural experience is a plus.
  • Ability to lift 30lbs.
  The hourly pay range for this role is anticipated to be between $23 and $26 per hour. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications, location, and experience.
  
  Hours are 8:00am u2013 5:00pm, Monday u2013 Friday. Competitive compensation package based on experience.

• About the company

  NBBJ provides services in architecture, interiors, planning and urban design, branding, consulting, landscape design, and lighting.

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