Initial Posting Date:

11/20/2024

Application Deadline:

/

Agency:

Department of Administrative Services

Salary Range:

$3,216.00 - $3,945.00

Position Type:

Employee

Position Title:

Office Specialist 1 – Establishing candidate pool for future openings in the State of Oregon

Job Description:

Job Title: Office Specialist 1 – Establishing candidate pool for future openings in the State of Oregon.
Location: Various Locations across Oregon
Employment Type: Full-time / Part-time (based on specific openings)

Position Type: Permanent / Limited Duration / Seasonal (based on specific openings)

Position Overview :
We are seeking motivated individuals to join our candidate pool for Office Specialist 1 positions, aimed at filling anticipated vacancies. This opportunity is ideal for candidates who want to be considered for future administrative roles across various state agencies and who thrive in detail-oriented and fast-paced environments. Joining our talent pool means being ready to support important public service work across a range of departments and initiatives.

These future positions will provide critical administrative support that ensures state agencies operate efficiently to serve the public effectively. Our State Enterprise is dedicated to fostering a collaborative, inclusive, and service-oriented work culture.

The State of Oregon is committed to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity, Fair Chance employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, justice impacted and others to help us achieve our vision of a diverse and inclusive community.

What You Will Do :
In this role, you may be responsible for:

• Managing and processing emails and correspondence, ensuring timely and accurate routing.

• Organizing and maintaining physical and electronic filing systems.

• Assisting with scheduling, meeting coordination, and calendar management.

• Performing data entry, preparing reports, and maintaining accurate records.

• Providing general customer service, both in person and via phone, by answering questions and providing information.

• Supporting office management tasks, including ordering supplies and monitoring inventory.

• Assisting team members and leaders with document creation, proofreading, and formatting.

Required Experience, Skills, and Training :

• One year of general clerical experience involving tasks like keyboarding, data entry, and document preparation. OR;

• An equivalent combination of work experience and coursework/training in general office occupations.

Preferred Skills and Attributes :

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

• Strong communication skills and customer service orientation.

• Ability to multitask and prioritize in a fast-paced environment.

• Detail-oriented with excellent organizational abilities.

• Previous clerical or administrative experience preferred but not required.

The Benefits of Joining Our Team:

Our teams focus closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate. Additional benefits include:

• Work/life balance, 11 paid holidays a year, and a competitive benefits package .

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

• Live, work, and play in the State of Oregon

Application Process :

We value a diverse workforce and strongly encourage candidates from all backgrounds to apply. The Oregon State Enterprise is committed to building an inclusive workplace and does not discriminate based on race, color, national origin, ethnicity, veteran status, gender, sexual orientation, religion, age, or disability.

To be considered, click "Apply" and complete the online application form. Please attach your resume that highlights your skills and experiences that align with this potential role.

If you have questions about the job announcement, or how to apply, please contact Phillip Peterkin (HR Consultant) at Phillip.c.peterkin@das.oregon.gov

Additional Details:

• The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Please see the link here to our Equal Pay .

• Finalists may be subject to a criminal history check. Results are reviewed in accordance with agency requirements for vacant positions. If results do not align with agency requirements, candidate applications may be subject to disqualification.

• Oregon State Agencies may not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources .

Helpful Links & Resources:

Oregon Job Opportunities Webpage | How to Set Job Alerts

Workday Applicant FAQ | What You Need to Know to Get the Job

Veterans Resources

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