• Job Description

  Req#: REQ-141842

  Initial Posting Date:

  11/13/2023

  Application Deadline:

  11/21/2023

  Agency:

  Public Employees Retirement System

  Salary Range:

  $2,823 - $4,073

  Position Type:

  Employee

  Position Title:

  Office Specialist 2

  Job Description:

  Are you a self-motivated, detail-orientated professional with strong communication and time-management skills? If so, please read on!

  The Public Employees Retirement System is recruiting for one Benefit Preparation Assistant (Office Specialist 2)

  This is a full-time, Limited Duration workload position. This position is expected to last through June 30, 2025; h owever, based on workload need and funding it could end at any time or be extended.

  • This position is based at our headquarters office in Tigard, Oregon, however, the successful candidate may be eligible for a hybrid work schedule.
  • This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
  • This position is represented by the Service Employees International Union (SEIU).

  We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.

  Operations Division

  The Operations Division is responsible for providing accurate information and timely customer services to PERS members, including comprehensive retirement plan information and assistance, issue resolution; providing accurate information and timely services to PERS employers including employer education, reporting assistance, compliance, overdue data, and contribution collection and validation; intake and processing of all benefit applications and stand-alone forms before and after retirement; initiating benefit estimates and processing purchases; determining eligibility for withdrawal; approving and denying disability applications; determining beneficiaries for pre- and post-retirement death benefits; reviewing court orders for compliance; calculating, maintaining, and ending all service retirement, disability, divorce, and death benefits for the PERS, OPSRP and IAP retirement programs.

  As an Office Specialist 2, Benefit Preparation Support Assistant:

  • You will provide administrative support to ensure the accurate and timely processing of members documents and provide information to PERS members and their beneficiaries.

  Minimum Qualifications Required:

  • Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

  
  OR

  • An associate degree in any field;

  OR

  • An equivalent combination of education and experience.

  Requested Skills:

  • Illustrate excellent time-management skills possessing the ability to efficiently prioritize and execute numerous tasks in a high-volume production environment.
  • Utilize analytical and problem-solving abilities to accurately evaluate data, identify discrepancies, and determine possible solutions.
  • Demonstrate logical analysis and initiative by making decisions with supporting documentation and well-thought-out reasoning.
  • Strong communication skills, both verbally and in writing, to clearly communicate with team members, members, beneficiaries, and managers.
  • Self-motivated, detail-orientated professional with commitment to learning new tasks, being accountable for quality and quantity. Ability to work independently and efficiently with little supervision.
  • Preference may be given to candidates with PERS experience.

  Application Details and Instructions:

  • Current State of Oregon Employees: Apply via your employee Workday account.
  • External Applicants -Please visit the State of Oregon job opportunities webpage to submit your application or resume for the position. Your submitted experience must include the beginning and end dates for each employer.
  • Cover letter – Attach a one-page cover letter that demonstrates how you meet the skills listed for this position.
  • After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
  • If you are a veteran, you may receive preference. The task to upload your documents will come before the public records request and gender identity questionnaire tasks.
  • If you have questions about the job announcement, or how to apply, please contact the recruiter by email at dawn.estby@pers.oregon.gov or by phone at 503-603-7500.

  The Benefits of Joining Our Team

  We strive to create an environment that is supportive and encourages work-life balance. Additional benefits include:

  • Work/life balance, 11 paid holidays a year, and a competitive benefits package .
  • Advancement and learning opportunities that will help grow your career with the State of Oregon.
  • Remote work option.

  Additional Details:

  • Finalists will be subject to a criminal history check. Criminal records are compared against the needs of the position and if found to conflict then may lead to disqualification.
  • Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources .

  Helpful Links & Resources

  Oregon Job Opportunities Webpage | How to Set Job Alerts

  Workday Applicant FAQ | What You Need to Know to Get the Job

  Veterans Resources

  Come for a job. | Stay for a career. | Make a difference... for a lifetime!

  PERS is an Equal Opportunity, Affirmative Action Employer
  Committed to Workforce Diversity

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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