• Job Description

  Req#: REQ-162748

  Initial Posting Date:

  08/02/2024

  Application Deadline:

  08/17/2024

  Agency:

  Department of Human Services

  Salary Range:

  $3,218 - $4,338

  Position Type:

  Employee

  Position Title:

  Office Specialist 2

  Job Description:

  We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

  The ODHS office of Aging and People with Disabilities (APD) is seeking an Office Specialist 2 to join their team! Would you like an opportunity to make a positive impact on Oregonians in need of support and resources? Would you enjoy working with a diverse team that is passionate about serving children, families, and communities? If so, we’d love to hear from you!

  The Office of Aging and People with Disabilities (APD)

  The APD team develops services, policies, and provides management and administrative oversight for programs that help older adults and people with disabilities lives in the own communities. APD is committed to providing older adults, people with physical disabilities, and their families with easy access to services, supports, and early interventions that will help them maintain independence, promote well-being, and honor choice, respect cultural preferences, and uphold dignity. APD oversees federal, state, and local funding statewide programs.

  Oregon Department of Human Services (ODHS), A place to belong and make a difference!

  • When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.

  • Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.

  • We are committed to building an antiracist and equitable agency . Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.

  • We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

  Your duties at a glance

  As an Office Specialist 2, you will:

  • Answers telephone calls and responds to emails timely and professionally.

  • Provide office support in the form of data entry and general clerical support.

  • Scheduled appointments and meetings as requested by team members and management, secures meeting space including retreat venues as appropriate. Ensures locations are accessible and meet the needs of participants.

  • Provides support for meetings including in-person support for all in-person meetings of the unit, advisory committee, or management.

  • Reviews invoices for compliance with established criteria, ensuring all necessary documentation is provided, is complete, and is consistent with agency information.

  • Prepares and presents invoices with supporting documentation to leadership for approval.

  What you need to qualify

  Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

  OR

  An associate degree in any field;

  OR

  An equivalent combination of education and experience.

  Essential attributes

  We are looking for candidates with:

  • Demonstrated ability to navigate and manage multiple complex schedules and can accurately assess urgency and importance of tasks/requests.

  • Experience supporting equity with a commitment to anti-racism and anti-oppression system change.

  • Experience using Microsoft Outlook and Excel for scheduling, tracking information, and processing invoices.

  • Ability to understand and anticipate the needs of team members in terms of preparing materials, organizing information, and foreseeing scheduling conflicts in a virtual and physical workspace.

  • Experience with attention to detail in an inclusive workplace.

  Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. A cover letter is required in order to be considered for this position

  To be considered for an interview, your application and/or resume must clearly show that you meet the minimum qualifications (required) and describe which of the essential attributes you possess (desired). Your application and/or resume will be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed history of work, education, and other experience is helpful.

  Working conditions

  • This position is fully remote but may have to report to office once a month.

  • Some travel to meetings is required.

  • Occasional contact with hostile and irrational persons.

  • Extended periods of time with headset or other technology for meetings/communication, using computer, need to lift up to 30 points (ADA equipment, laptop, etc)

  Application instructions

  Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.

  • A cover letter is required for this position.

  • Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

  • Current State of Oregon employees: Apply via your employee Workday account.

  • If you are not a current State of Oregon employee : view this application instructional video .

  • After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

  Additional requirements:

  • Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

  • The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

  Helpful information

  • This position is represented by a Union (SEIU).

  • This recruitment may be used to fill future vacancies.

  • Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.

  • IMPORTANT: Please monitor your Workday account as all communications will be sent there.

  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity.

  • For questions about the job duties or application process, please contact bonnie.nyssen@odhs.oregon.gov . Please be sure to include the job requisition number.

  • If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our ADA Office at dhs.recruitment@odhsoha.oregon.gov .

  We thank you for considering this employment opportunity with the Oregon Department of Human Services.

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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