• Job Description

  Req#: 40580

  Requisition ID: 40580

  
  Organization

  Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

  Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.
  

  Main Purpose & Function

  The Office Support Clerk II performs work of some variety and complexity. The successful employee will have sound knowledge of office practices and procedures. This position will primarily be focused on special project work that involves file management, attention to detail, data entry, and electronic record keeping. Additionally, this role provides administrative support to Clerk III and Clerk IV. This role will support the operations of Food Concessions and the functions of the Food Services office.
  

  Specific Duties & Responsibilities

  Duties will include customer service, procure to pay functions, cash management, and general administrative duties. Some of the duties include but are not limited to: assisting the concession operators, establishing supplier schedules and delivery requirements, and sorting and matching invoices to set up for payment while resolving any discrepancies. Additional procure to pay functions include coordinating maintenance and repairs on kitchen equipment and processing all concession operations related Accounts Payable. Processing cash register reports and reviewing PCI and cash handling procedures, while maintaining records is a key aspect of this role. In addition, this role entails many general administrative tasks including: maintaining security of confidential information and materials, supporting back end software systems and POS systems (such as Volante), monthly inventory, inventory management, and other support and administrative duties as required.
  

  Qualifications

  Education and Experience:

  • Completion of grade 12, including or supplemented by business courses, such as MS Office 2010 application software (Word, Excel, Power Point, and Outlook).
  • Training in the use of SAP purchasing and payroll modules is preferred.
  • VanDocs training would be an asset.
  • Experience with Parks services, policies, and operations would be considered an asset.

  Knowledge, Skills, and Abilities:

  • Intermediate knowledge of MS Office software programs (Word, Excel, Powerpoint, Outlook).
  • High level of knowledge of the English language in written business communication, including spelling and grammar.
  • Sound knowledge of current office practices and procedures.Working knowledge of departmental functions, responsibilities and activities.
  • Ability to be a team player, critically think, and adapt quickly to operational needs.
  • Ability to perform a variety of clerical, data entry, word-processing, receptionist or other office support functions.
  • Ability to prepare routine reports, correspondence and memoranda related to the work.
  • Excellent attention to detail.
  • Ability to communicate effectively with the public and other staff in supplying factual information and assistance.
  • Strong ability to type with speed and accuracy.

  Business Unit/Department: Board of Parks & Recreation (1400)

  Affiliation: CUPE 15 Parks

  Employment Type: Auxiliary/Casual

  Position Start Date: April, 2024

  Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour

  Application Close: March 15, 2024

  At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve . Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

  Before you click Apply now

  Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

  In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

• About the company

  Vancouver (/vænˈkuːvər/ van-KOO-vər) is a major city in western Canada, located in the Lower Mainland region of British Columbia.

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