• Job Description

  Req#: OSSSR001237

  The Office Support Specialist Sheriff position is responsible for performing a variety of diverse and complex clerical tasks that require attention to precision and accuracy. Duties involve the application of some limited judgment in carrying out the job requirements, however, office routines governing tasks are in place and established. Positions in this classification are responsible for substantial office support tasks including file maintenance, data entry, customer/client relations and service activities involving the application of various regulations, rules and departmental routines. All assignments involve utilization of numerous computer programs.

  Duties and Responsibilities

  • Deposit money received.
  • Responsible for control and maintenance of filing systems. Creates files, maintains files, and closes files in accordance with records retention and data practices policies.
  • Performs receptionist duties: in person, by telephone or by e-mail. Determines nature of contact and assists with information, forms or materials or refers to appropriate person.
  • Provides clerical support to assigned staff including transcription, completes forms, enters data, creates meeting minutes, etc.
  • Provides customer service to the public and other county staff following prescribed rules, processes and routines. Examples are license applications, fee collections, voter registration, voucher creation, account balancing, etc.
  • Performs a variety of routine and complex clerical functions to assist in the maintenance and operation of the assigned department. Examples are preparing billings, compiles information for reports, assembles and distributes information.
  • Performs complex data entry responsibilities for a wide variety of computer systems and software, depending on area of assignment.
  • Processes incoming and outgoing mail and faxes.
  • Processes applications for gun permits and correspondence.
  • Performs finger printing for public background checks.
  • Performs scanning of microfilm Laserfiche for historical records.
  • Attends training, conferences and staff meetings as required.

  While these are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the County.

  Equipment and Tools

  • Office equipment and technology
  • Fingerprinting

  Position Requirements

  Knowledge, Skills and Abilities

  • Knowledge of basic grammar, mathematics and business composition.
  • Knowledge of modern office support, office equipment operations and general business practices.
  • Ability to understand and apply oral and written instructions.
  • Ability to use computers and relevant software including word processing, spreadsheet programs, data entry and file maintenance.
  • Effective oral and written communication skills.
  • Ability to work independently and accurately.
  • Skill in managing time, organizing, and setting priorities.
  • Ability to perform data entry for prolonged periods.
  • Ability to maintain confidentiality and data privacy according to laws, rules and policies.
  • Ability to perform assignments under moderate supervision within standard operating procedures.
  • Ability to follow standard procedures and tasks where basic analytical ability is required. Detailed guidelines and procedures are generally used to make decisions or determine actions.
  • Ability to maintain effective communication and working relationships with inside and outside contacts.

  Education and Experience

  • High School Diploma or GED
  • One to three years relevant work experience
  • Computer, typing and data entry experience/training.

  Physical and Mental Requirements

  This job typically requires sitting, standing, walking, feeling, manual dexterity, grasping, talking, hearing, typing, and seeing. There is exposure to computer keyboards and video screens. This position is generally light-duty and may require the exertion up to 20 pounds of force.

  The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

  Working Conditions

  Work is performed in an office environment. There may be travel required to other facilities, meetings training, etc.

  The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

  Competencies Common to All County Positions

  • Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable County policies and procedures.
  • Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff.
  • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
  • Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
  • Represent Freeborn County in a professional manner to the public, outside contacts and constituencies.

  *****Completed applications along with cover letter and resume are due by 12:00 PM Thursday, May 23rd, 2024.

  Starting salary $23.44 per hour.*****

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Freeborn County is a county in the state of Minnesota.

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