• Job Description

  Req#: R7481

  Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

  We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

  Must be eligible to work in the United States without the need for work visa or residency sponsorship.

  Our Newest Opportunity:

  Summary:

  The Onboarding Specialist is responsible for the day-to-day administration of the New Hire Onboarding process and the Employee Referral Program at OneDigital. This role closely collaborates with Talent Acquisition, Payroll, IT, and other People and Culture teams to deliver a seamless onboarding experience for new hires, contractors, and their managers.

  Essential Duties and Responsibilities (include s but is not limited to) :

  Onboarding Administration:

  • Act as the primary contact for onboarding-related inquiries, communicating necessary information about onboarding tasks, new hire orientations, employment authorization, and background checks to new hires, contractors, and hiring managers.

  • Complete onboarding tasks for employees and contractors, ensuring timely and accurate processing.

  • Track and facilitate background checks, employment verifications, and distribute employee covenant agreements.

  • Order and manage distribution of New Hire Welcome Kits.

  • Collect required documents and complete I-9 forms in compliance with Department of Homeland Security regulations.

  • Process and confirm E-Verify employment authorizations.

  • Ensure completion and proper filing of all new hire documentation, including offer letters and employee covenant agreements within the HRIS system.

  • Assist new hires and contractors (pre- and post-start date ) by addressing general questions via email, calls, and direct interactions; escalating complex issues to appropriate departments or leaders as needed.

  • Report onboarding data and metrics, maintaining the HRIS Onboarding Dashboard.

  • Provide support for M&A onboarding activities, ensuring consistent onboarding processes and documentation.

  Employee Referral Program:

  • Manage the Employee Referral Program, including referral tracking, auditing referral payments, addressing eligibility inquiries, and maintaining the Workday HRIS referral configuration.

  People and Culture Support:

  • Complete Workday Help tasks in a timely manner to effectively address employee needs and departmental efficiency.

  • Conduct and support regular file audits to ensure required employee documentation is complete, accurate , and properly maintained .

  • Collaborate and coordinate effectively with Talent Acquisition, Human Resources, Benefits, DEIB, Learning and Development, Internal Communications, Compensation, HRIS, Payroll, and IT teams.

  Qualifications, Skills and Requirements:

  • Self-motivated, resourceful, and disciplined with a service leadership approach.

  • Ability to interact and communicate professionally with individuals at all organizational levels.

  • Excellent verbal and written communication skills.

  • Strong organizational skills, meticulous attention to detail, and ability to multitask effectively.

  • Ability to maintain confidentiality and handle sensitive information discreetly.

  • Ability to thrive in a dynamic, fast-paced environment.

  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Workday preferred.

  Education, Training and Experience:

  • Considerable knowledge of HR administration principles and practices.

  • Bachelor's degree in Human Resources or a related field preferred.

  • Minimum of 1 year of onboarding experience or related HR experience required .

  Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.
  
  To learn more, visit: www.onedigital.com/careers

  OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

  OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

  Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

  City and County of San Francsico

  City of Los Angeles

  County of Los Angeles

  Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

  In short, we believe in hiring the most qualified applicant for the position, regardless of background.

  If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

  OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

  OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

  Thank you for your interest in joining the OneDigital team!

• About the company

  Strategic workplace consultants that provide a host of employee health & benefits, workforce & HR, and retirement & wealth solutions for businesses of all sizes.

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