• Job Description

  Req#: B0201-HO-OPSAA-23?language=en&page=12&sort=publicationDateDesc

  Job summary

  Please note: This is a hybrid home working role for 23 hours per week. Travel to our Head office in Leamington Spa will be required for meetings and also other units as and when required.

  Are you an experienced administrator who is looking for work life balance?

  Would you like the opportunity to be part of a busy administrative function working from home?

  We are looking for an Operational Support Admin Assistant to provide an administrative and clerical support service to the wider senior Operational Management Team. You will be working within a small team to ensure the operational support office provides comprehensive, efficient and effective support to the Associate Directors of Operations and Operational Quality Managers.

  This is a permanent, part-time role, working 23 hours per week over Tuesday, Wednesday and Thursday. More details can be found below.

  Main duties of the job

  • To manage travel and accommodation arrangements for Operations Department, consolidate records and send to Accounts Department at month end.

  • To support the Operations Admin Coordinator and Operations Management Team in projects linked to delivering BPAS Business Strategy, and specific Operations projects.

  • To regularly update Unit information on the BPAS intranet.

  • To organise meetings, take notes and produce and distribute minutes / action trackers.

  • To source external venues and organise internal events / away days in line with policy.

  • To provide general office administration and booking rooms for internal meetings and training.

  About You

  You will have strong administration skills gained within an office environment and experience producing high quality work. With an ability to multi-task you will be friendly and approachable - a great team player.

  Experience and skills in minute taking in meetings is highly desirable.

  You will also have:

  • Good IT skills, with experience of working on MS Office including Word, Excel, Powerpoint and Microsoft Teams.
  • Excellent diary management and organisational skills.
  • Exceptional communication skills with the ability to communicate at all levels of the business.
  • Professional approach to your work

  About us

  About us:

  British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

  Working with us:

  Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

  For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

  BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.

  Date posted

  02 May 2024

  Pay scheme

  Other

  Salary

  £22,431 to £26,382 a year Depending on Experience - Pro Rata for Part Time

  Contract

  Permanent

  Working pattern

  Part-time, Home or remote working

  Reference number

  B0201-HO-OPSAA-23

  Job locations

  Orion House

  Athena Drive

  Warwick

  CV34 6RQ

  
  

  Job description

  Job responsibilities

  The full job description can be found on the right hand side of this page and is available for you to download and review.

  More Information:

  Salary: £22,431 to £26,382 per annum pro-rata (£11.98 - £14.09ph) depending upon skills and experience.

  Location:

  Home working with travel to our head office in Leamington Spa. Very occasional travel to other BPAS sites as per business needs. Travel expenses will be reimbursed to BPAS sites.

  • BPAS Head office: Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ

  Hours: 23hours per week

  Working Pattern:

  • Tuesday 10am - 5:30pm
  • Wednesday 9am - 5:30pm
  • Thursday 9am - 5:30pm

  Interested so far? Don't delay, apply today!

  This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.

  The Small Print: All applicants must be pro-choice.

  References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

  COVID-19: BPAS encourages all applicants to be fully vaccinated against COVID-19 and we invite you to share evidence of your vaccination status. This is in addition to the requirement to provide evidence of vaccination/immunity against the following conditions of Tuberculosis, Hepatitis B, MMR and Varicella for clinical roles directly involved in patient care.

  Job description

  Job responsibilities

  The full job description can be found on the right hand side of this page and is available for you to download and review.

  More Information:

  Salary: £22,431 to £26,382 per annum pro-rata (£11.98 - £14.09ph) depending upon skills and experience.

  Location:

  Home working with travel to our head office in Leamington Spa. Very occasional travel to other BPAS sites as per business needs. Travel expenses will be reimbursed to BPAS sites.

  • BPAS Head office: Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ

  Hours: 23hours per week

  Working Pattern:

  • Tuesday 10am - 5:30pm
  • Wednesday 9am - 5:30pm
  • Thursday 9am - 5:30pm

  Interested so far? Don't delay, apply today!

  This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.

  The Small Print: All applicants must be pro-choice.

  References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

  COVID-19: BPAS encourages all applicants to be fully vaccinated against COVID-19 and we invite you to share evidence of your vaccination status. This is in addition to the requirement to provide evidence of vaccination/immunity against the following conditions of Tuberculosis, Hepatitis B, MMR and Varicella for clinical roles directly involved in patient care.

  Person Specification

  General

  Essential

  • Do you support a woman's right to choose abortion?
  • Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
  • This role is part-time, working 23 hours over Tuesday, Wednesday and Thursday. Can you commit to this?
  • Are you aware this is a homeworking role with travel to the BPAS Head office in Leamington Spa?
  • Do you have an experience in minuting meetings / action trackers?

  Desirable

  • Please list any further information you wish to add in support of your application for this role.

  Qualifications

  Essential

  • English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2

  Experience

  Essential

  • Proven administration experience with a strong focus on minute taking in meetings
  • Excellent IT skills, with experience of working on MS Office including Word, Excel and Powerpoint.
  • Strong organisational skills including diary management
  • Experience of supporting senior management teams

  Desirable

  • Experience of clinical administration desirable

  Person Specification

  General

  Essential

  • Do you support a woman's right to choose abortion?
  • Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
  • This role is part-time, working 23 hours over Tuesday, Wednesday and Thursday. Can you commit to this?
  • Are you aware this is a homeworking role with travel to the BPAS Head office in Leamington Spa?
  • Do you have an experience in minuting meetings / action trackers?

  Desirable

  • Please list any further information you wish to add in support of your application for this role.

  Qualifications

  Essential

  • English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2

  Experience

  Essential

  • Proven administration experience with a strong focus on minute taking in meetings
  • Excellent IT skills, with experience of working on MS Office including Word, Excel and Powerpoint.
  • Strong organisational skills including diary management
  • Experience of supporting senior management teams

  Desirable

  • Experience of clinical administration desirable

  Employer details

  Employer name

  British Pregnancy Advisory Service (BPAS)

  Address

  Orion House

  Athena Drive

  Warwick

  CV34 6RQ

  
  

  Employer's website

  https://www.bpas.org (Opens in a new tab)

  Employer details

  Employer name

  British Pregnancy Advisory Service (BPAS)

  Address

  Orion House

  Athena Drive

  Warwick

  CV34 6RQ

  
  

  Employer's website

  https://www.bpas.org (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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