• Job Description

  Req#: REQ-131938

  Initial Posting Date:

  11/15/2023

  Application Deadline:

  11/29/2023

  Agency:

  Department of Human Services

  Salary Range:

  4,693.00 – 7,180.00

  Position Type:

  Employee

  Position Title:

  Operations Administrator (Operations and Policy Analyst 2)

  Job Description:

  We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

  Do you envision an Oregon where all communities welcome and value people with intellectual and developmental disabilities and their families? At the Oregon Council for Developmental Disabilities, we work to make this a reality every day.

  We are seeking an Operations Administrator who thrives as a member of a team, is a self-starter, and is willing to help wherever needed to ensure the success of the Council.

  Oregon Department of Human Services (ODHS), A place to belong and make a difference!

  • When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.

  • Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.

  • We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.

  • We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!

  What you need to qualify

  Five years of professional-level evaluative, analytical and planning work experience.

  Education will substitute for experience based on the following:

  • Associate degree substitutes for 18 months of experience.

  • Bachelor's degree substitutes for three (3) years of experience.

  • Master's degree substitutes for four (4) years of experience.

  • Doctorate degree substitutes for five (5) years of experience.

  Essential attributes

  We are looking for candidates with:

  • Attention to detail.

  • Experience that demonstrates knowledge of the philosophy of self-determination, individual choice, and the practice of person-centered planning and how this relates to supporting individuals experiencing disability to live whole lives in their communities.

  • State or federal financial budget or fiscal experience.

  • Experience measuring contract deliverables, ensuring contract timelines are kept/met, invoices paid timely, etc.

  • Experience developing and monitoring complex budgets and familiarity with Federal grant guidelines, requirements, and procedures.

  • Ability to adapt your written and verbal communication style based on the recipient’s style/preference. You will communicate verbally and in writing with staff from a wide variety of ODHS programs and other state agencies, contractors, council members, National Technical Assistance professionals and support staff, and individuals from organizations which the Council has partnerships, etc.

  • Ability to work independently, plan work effectively, and self-initiate activities.

  Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.

  Your duties at a glance

  The Oregon Council on Developmental Disabilities (OCDD) is a federally mandated and funded program, taking independent positions and pursuing activities, in order to implement the Developmental Disabilities Assistance and Bill of Rights Act of 2000, PL 106-402. The Council’s Designated State Agency, the Oregon Department of Human Services, Office of Developmental Disability Services, provides administrative support and assumes requirements for compliance with our Federal funding agency.

  As the Operations Administrator you will be part of a program that provides services unique in the nation, operating statewide with a staff of approximately five people. Your daily duties will vary widely. Your primary duties will be to manage all hands-on operational aspects of the Council; however, as we are a small team all of us need to chip in to ensure the success of the Council. This means we all work together to ensure all functions are completed, no matter what needs to be done.

  This job will keep you busy. Because you will be responsible for a wide variety of things, no two days will be the same. You will interact with a wide variety of individuals on a regular basis; ensure that the Council has the proper operational controls, administrative and reporting procedures, and systems in place to operate effectively to ensure financial strength and operating efficiency; and perform high level administrative, technical, and professional work in conducting the day-to-day operations of the Council and providing professional assistance to the Executive Director.

  To receive a full description of duties and responsibilities for this position by email please contact Rebecca Wilson, Senior Recruiter, at Rebecca.A.Wilson@odhs.oregon.gov .

  Working conditions

  • You must have a valid license to drive or other acceptable method of transportation.

  • You will work a flexible schedule with varied shifts or hours within a 40-hour work week. This position is a Hybrid working schedule.

  • Within your hybrid work schedule, you will be required to report to our office in Portland.

  • Your work will include in person, virtual and phone meetings, using a computer and other office equipment provided by the Council.

  Application instructions & requirements

  Your resume and cover letter are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.

  • Attach/upload a resume and cover letter that demonstrates how you meet the qualifications and essential attributes. Please be sure to address each of the attributes from the list above.

  • Please attach/upload your documents in the “Resume / CV” section of the application.

  • Current State of Oregon employees : Apply via your employee Workday account.

  • If you are not a current State of Oregon employee, view this application instructional video.

  • After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

  Additional requirements

  • Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.

  • The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

  Helpful information

  • This position is represented by the Service Employees International Union (SEIU).

  • This recruitment may be used to fill future vacancies.

  • Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.

  • If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rebecca Wilson via email at Rebecca.A.Wilson@odhs.oregon.gov or call at (503) 881-9248. Please be sure to include the job requisition number.

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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