• Job Description

  Req#: 927

  Operations Coordinator

  • THDA Division: Operations
  • Number of Openings: 1
  • Salary Grade: K
  • Monthly Salary Range: $3,958
  • FLSA Classification: Non-Exempt

  APPLICATION DEADLINE IS Friday, August 16, 2024 AT 11:59PM

  Full-time, in office position

  Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

  POSITION SUMMARY : Enters Edison Grant Purchase Orders, reviews and approves travel and expense claims, and performs other duties as assigned.

  ESSENTIAL DUTIES AND RESPONSIBILITIES

  Essential duties and responsibilities include the following. Other duties may be assigned.

  • Enters and approves payment purchase orders into Edison.
  • Primary liaison for all grant purchase order issues.
  • Reviews and approves agency travel and expense claims.
  • Performs onboarding of new employees by meeting with new employees to review Ops information packet, taking picture for ID, and following up on issues or concerns related to Operations.
  • Provides training for new employees and new managers for submitting and approving travel and expense claims in Edison.
  • Performs duties related to the Tennessee Housing Conference as assigned.
  • Serves as back up to the Operations Support Specialist.

  MINIMUM QUALIFICATIONS

  The requirements listed below are representative of the knowledge, skills, and/or abilities required.

  Education and Experience:

  • High school diploma or equivalent GED.
  • One year of Professional office or procurement experience required

  The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

  Knowledge, Skills, Abilities, and Competencies :

  • Excellent telephone etiquette.
  • Strong interpersonal skills; excellent customer service skills.
  • Strong verbal and written communication skills.
  • Ability to accurately enter information into electronic systems.
  • Builds and maintains positive relationships with internal and external constituents.
  • Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
  • Maintains high level of confidentiality.
  • Ability to coordinate multiple activities effectively.
  • Manages time effectively; consistently meets deadlines.
  • Documents regularly, thoroughly, accurately, and completely.
  • Skilled in operating basic office equipment.
  • Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

  Special Demands:

  The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.

  • Ability to hear and speak on a telephone.
  • Ability to use a telephone headset for extended periods of time.
  • Current, valid driver’s license from domicile state and the ability to drive.
  • While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
  • The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
  • Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

  BENEFITS: THDA offers an excellent benefits package including medical, dental, vision, and life insurance options; disability insurance; retirement plans; flexible benefit pre-tax accounts for medical, dependent care, transportation, and parking; annual leave and sick leave that begin accruing after the first month of employment; and 11 paid holidays per year.

  EQUAL OPPORTUNITY/EQUAL ACCESS/AFFIRMATIVE ACTION EMPLOYER
  APPLICATION MUST BE COMPLETE AND RESUME ATTACHED FOR CONSIDERATION

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• About the company

  THDA was created to promote the production of more affordable new housing units for very low, low and moderate income individuals and families in the state, to promote the preservation and rehabilitation of existing housing units for such persons, and ...

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