• Job Description

  Req#: 5839

  Overview

  Position Summary

  The Operations Specialist manages the day to day operations in two or more functional areas - warehouse, export, import and/ or accounting in a “small” or “medium” sized branch office in the International Division of Yusen Logistics (Americas) Inc. The position is responsible for ensuring efficient operations and delivering exceptional customer services in the assigned areas of operations.

  Responsibilities

  Essential Duties and Responsibilities

  Warehouse Operations:

  • Examine contents of shipment and compares with records, such as manifests, invoices, bills of lading and other records to verify accuracy of incoming or outgoing shipment.
  • Report and resolve shortages, damages, non-conformances, and other discrepancies
  • Monitor shipping schedule to ensure shipments are being made accurately and in a timely manner.
  • Supervise TSA screening of cargo by physical screening method or CCSF provisions, including record keeping requirements.
  • Abilty to operate a forklift

  Export Operations:

  • Take booking requests, ensure bookings are made at current and accurate rates, consolidate and route shipments in the most cost effective and time efficient route.
  • Communicate with carriers, origin and destination locations regarding shipment status, special handling and delivery processes.
  • Monitor and manage shipments until completion. Keep customers apprised of all related activity including timing of arrival and delivery of cargo.
  • Ensure accuracy and completeness of export documentation – review and verify documentation and obtain any missing documentation from the customer.
  • Ensure standard operating procedures are in compliance with TSA, ISO, TAPA, IMDG requirements.

  Import Operations:

  • Perform import activities including break down of consolidated shipments, limited processing of import entries and, data entry such as arrival times, proof of delivery, etc. into YUNAS/GDS.
  • Communicate with overseas offices, agents, customers and domestic vendors – notify arrival of shipments, distribute documentation, track movement of shipment from origin to destination and proactively communicate status of shipments
  • Handle accounting processes as they apply to the Import department - prints invoices for HAWB amends incorrect air freight rates, transfer fees; revises prepaid/collect charges , files claims in case of damaged goods”
  • Familiar with CHB processes

  General Administration & Accounting:

  • Ensure timely and accurate processing of payment to vendors.
  • Monitor accounts receivables and ensure timely and accurate receipt of payments
  • Reconcile bills, checks balances, follow up on discrepancies and maintain vendor files
  • Communicate with vendors to resolve problems and/or provide information
  • Order office supplies and monitor their inventory levels
  • Perform other duties and projects as assigned.

  Qualifications

  High School diploma or GED and three to five years of experience in the warehouse, export and/or, import departments of a Freight Forwarder. An equivalent combination of education and experience may be considered.

  Essential Job Functions

  • Must possess excellent customer service skills with the ability to grasp extensive knowledge while dealing with a variety of people.
  • Must have strong organizational and time management skills.
  • Ability to organize and manage multiple priorities.
  • Knowledge of import administration regulations (if responsible for import department functions)
  • Knowledge of export administration regulations (if responsible for export department functions)
  • Knowledge of basic accounting as it relates to A/R, A/P and Import billing, if required

  CERTIFICATES, LICENSES, REGISTRATIONS

  • Forklift Certification (if responsible for warehouse operations), HAZMAT Certification (if responsible for warehouse and/or export operations)

  The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

  Benefits

  Yusen offers a generous Employee Benefits Package including:

  • Medical, Dental, and Vision beginning the 1st of the month following start date
  • 401k with a company match
  • Standard 10 days PTO
  • Eligible for bonus plan
  • Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more

  Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.

  About Yusen Logistics (Americas )

  Yusen Logistics is working to become the world’s preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities – through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we’re dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world’s preferred choice.

  www.yusen-logistics.com/

  Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.

  Los Angeles County Only : Yusen Logistics (Americas) Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Yusen Logistics (Americas) Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.

• About the company

  Companies across the world rely on Yusen Logistics to create efficient and cost-effective shipping, logistics, and supply chain solutions to keep their business and products moving forward.

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