• Job Description

  Req#: 4972833
  Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.
  • Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
  • Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
  • Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
  • Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
  • Enters data into Division databases, to include information from administrative functions and from operational/program activities.
  • Establishes and maintains automated and manual records and files.
  • Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
  • Performs special projects as assigned.
  • Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.
  
  ADDITIONAL FUNCTIONS
  • May prepare and proofreads meeting minutes for format, accuracy, and completeness.
  • May serves as liaison between assigned division and support services Divisions, including Information Technology, Human Resources, Risk Management, and Procurement Services.
  • Performs other related duties as required.
  • High school diploma or GED required.
  • Two (2) years of related experience.
  • Fingerprinting required.
  
  • Salary offers above the minimum of the pay grade may be considered based on qualifications.
  • Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.
  • This job posting is not intended to be all-inclusive list of responsibilities, skills or working conditions associated with the position.

• About the company

  Collier County is a county in the US state of Florida.

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