Initial Posting Date:

08/15/2024

Application Deadline:

08/29/2024

Agency:

Department of Human Services

Salary Range:

$6,257 - $9,226

Position Type:

Employee

Position Title:

Oregon Department of Human Services (ODHS) Enterprise Records Policy Analyst (Operation & Policy Analyst 3)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! If want to you drive impact through collaboration and strategically analyze and shape policy, this position is for you!

We are hiring an Oregon Department of Human Services (ODHS) Enterprise Records Policy Analyst (Operations & Policy Analyst 3) to join our Office of Imaging and Records Management Services (IRMS) team. In this position, you will ensure agency-wide records management compliance for the Oregon Health Authority (OHA) and Shared Services by analyzing and interpreting policy, supporting legislative coordination services, and developing policy in relation to state records management proceedings and processes. Apply today!

Summary of Duties

As an ODHS Enterprise Records Policy Analyst (Operations & Policy Analyst 3, you will:

• Manage research studies developed, conducted, and completed by the IRMS team that evaluate OHA policy and operations related to records management, Public Records Law, and records management compliance.

• Design operational systems approved by internal ISMC process information governance team, Business Engagement Services, and Office of Information Service (OIS) to support policy direction in relation to records management for OHA.

• Write and revise internal policy to mitigate operational, reputational, and litigation risk relevant for every program and division regarding OHA records management compliance, public records, and policies.

• Research and analyze current trends in records management related to agency operations, formulation of policies, and suggested legislative changes to OHA and Records Management Unit philosophy or changes in practice.

• Manage and coordinate agency legislative tracking systems of significant size and complexity to monitor records management related legislation and program changes that could impact records management compliance within OHA.

• Write reports with the internal Government Relations team outlining the impact of legislative proposals on OHA operations.

• Develop new information about records management under study and establishes criteria to identify and measure OHA effectiveness.

• Analyze data (such as professional standards and best practices, existing systems and databases), evaluates findings, and recommends internal policy and suggests appropriate operational changes regarding records management.

Minimum Qualifications

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.

OR

Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

Essential Attributes

We are looking for candidates with:

• Wide-Spread Government Communications: Strong strategic communication skills and a deep understanding of public relations, policy advocacy, and government relations. Ability to execute outreach and large-scale communication strategies that effectively engage collaborative partners within ODHS and OHA. Proficiency in crafting clear, compelling messages, and utilizing various communication channels to maximize communication and collaboration.

• Government Policy Writing, Development, and Implementation: Effective policy development and policy writing skills, with a demonstrated ability to draft clear, comprehensive, and actionable policies. Ability to conduct thorough research, gathering relevant data, and collaborating to ensure policies are well-informed and effective.

• Bill Tracking, and Legislative Process Understanding: Keen understanding of legislative processes and the ability to monitor and analyze legislative developments. Ability to track progress of bills and assess their potential impact on the enterprise. Proficiency in using legislative tracking tools and databases, as well as in preparing concise, accurate reports and updates for internal and external audiences.

• Cultural Intelligence: Intentionally and meaningfully consider and be agile to diverse cultural identities, exhibit empathy, respect, and openness towards people from different backgrounds, enabling seamless collaboration and fostering an inclusive work environment. Demonstrate a commitment to lifelong learning about various cultures and perspectives, enhancing capacity to communicate and work effectively in the workplace.

• Development of Psychologically Safe Environments: A commitment to fostering trust, respect, belonging and open communication among team members. Should possess strong interpersonal skills, including emotional intelligence and self-reflection of how they show up in spaces, to ensure all employees feel valued and supported in expressing their thoughts and ideas without fear of judgment.

• Web-Based Collaboration, Computer and Systems Understanding: Skills and knowledge of computer systems like web-based collaboration and document management platform (SharePoint, G-Suite, Dropbox Business, etc.) M365 environments, Outlook email, File Explorer, and understanding of records management software systems.

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions

• While this position is based in Salem, the selected candidate will have the ability to work remotely anywhere within the United States of America. If you decide to come into the Salem, Oregon office location, we have drop-in stations.

• Your schedule may be flexible working a 4x10 work week or work 8hours within the hours of 6am-6pm.

• If you decide to come into the office, work is performed in a fast-paced, open landscaped, office environment with frequent interruptions and interactions with many people (including members of the public, partners, and staff at all levels of the unit, division, and section.

• This position is required to work on multiple tasks simultaneously, sometimes within short time frames and to handle rapidly changing priorities and deadlines.

• You may travel occasionally for developmental opportunities, trainings, conferences, and business needs.

• Must have the ability to work in a production environment with constant interruptions and be able to manage multiple tasks simultaneously when necessary.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is a Management Service, Non-Supervisory position and is not represented by a union.

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Marina Nieblas. If you contact the recruiter, please include the job requisition number.

• Email: Marina.Nieblas@odhs.oregon.gov