Summary

Responsible for supporting the Legal Department on a variety of matters while working collaboratively with other departments in a team-oriented environment.

Key Roles & Responsibilities

Directly or through others, the incumbent:

• Under attorney supervision, gather and prepare documents relevant to a deposition and/or hearing, organize exhibits, and digest transcripts to summarize highlights of a proceeding.
• Communicate with court clerks and coordinators and fulfill requests from outside counsel.
• Review non-party subpoena requests and retrieve responsive records from various company departments and sources; conduct the redaction, bates numbering, duplication and indexing of said records; prepare responses and/or objections to the subpoena; complete Business Records Affidavit for authentication of subpoena records.
• Prepare documents for electronic and paper copy production which includes redacting, bates numbering, duplicating and indexing.
• Maintain and update the litigation spreadsheet and database to be used for tracking financials, assisting with internal meetings and providing statistics regarding lawsuits.
• Maintain calendars; coordinates meetings and travel arrangements; completes expense reports.
• Work with attorneys in the preparation of court documents and accompany attorneys to court, hearings and jury trials.
• Oversee and manage the intake process for all documents (lawsuits, subpoenas, letters of representation, etc.) served via Oncor’s registered agent.
• Prepare submit and track litigation hold memos regarding anticipated and pending litigation.
• Calculate and calendar deadlines, schedule meetings and depositions and process incoming mail and emails.
• Work with Claims Department to obtain claim files for litigation matters.
• Oversee the department’s legal spend by facilitating the approval of invoices, setting up new vendors as needed in FIM, maintaining a spreadsheet of all invoices paid, providing monthly accruals to the financial department and communicating with outside counsel and vendors regarding invoice issues.
• Under the guidance of an attorney, categorize documents by subject matter and prepare a chronology of facts.
• Review discovery requests; coordinate with appropriate business individuals to collect relevant documents and prepare draft responses and objections.
• Assist in the preparation and submitting of monthly and quarterly reports to Oncor’s insurance carriers and parent company regarding significant litigation updates.
• Organize and maintain a filing system for management of records.
• Other duties as assigned when required.

Education, Experience, & Skills

• High School diploma, GED or equivalent is required; Bachelor’s degree is preferred
• Substantial litigation paralegal experience with extensive knowledge and experience in discovery is preferred.
• Experience within a well-established law firm and/or corporate legal department is highly preferred.
• Proficient with the Texas e-Filing system and Courts’ websites.
• Excellent oral and written communication skills with a high attention to detail.
• Excellent computer skills with advanced knowledge and use of Microsoft Word, Excel, PPT and Outlook
• Strong interpersonal and communication skills, including diplomacy and flexibility, and the ability to interface effectively with personnel at many different levels throughout the company.
• Excellent research and analytical skills
• Good organizational skills

Measures of Success

• Performs work assignments with minimal supervision
• Completes work assignments both timely and accurately
• Consistently meet deadlines
• Interacts and communicates effectively with all levels of employees and executive management
• Adheres to all company policies and procedures

Qualifications

Education

Required

High School

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)