We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Health Care & Life Sciences Paralegal is a member of the Intellectual Property (IP) practice group and is assigned to specific matters, clients, projects and/or attorneys. The Health Care & Life Sciences Paralegal assists the IP practice group to function in a consistent and productive manner, ensuring that all documents received from clients, foreign associates, U. S. Patent and Trademark Office and other government agencies are responded to timely and accurately, and that all other day to day responsibilities are being met under established policies and procedures. The Health Care & Life Sciences Paralegal will also exercise discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing component of 1500 hours for this role.

Essential Duties and Responsibilities:

• Ensure policies and procedures are being followed on a day-to-day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines.

• Monitor deadlines associated with the U.S. and international dockets, including providing follow-up with attorneys, clients, and management in order to provide adequate time to respond.

• Review daily docket reports in accordance with established firm guidelines and correspond with the IP docket department regarding same.

• Prepare and file trademark applications, statements of use, extensions of time, amendments to allege use, Section 8 & 15 declarations, and other filings with the USPTO under attorney supervision.

• Prepare and manage the recordation of assignments and name changes in the U.S. and internationally.

• Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, WIPO and foreign applications.

• Create and maintain electronic worksheets to assist attorneys in managing client requirements as needed.

• Provide support for Trademark Trial and Appeal Board proceedings and appeals.

• Review and analyze trademark watch notices and conduct routine trademark clearance searches.

• Review advertising and marketing materials for proper trademark usage and accuracy of marketing claims and sufficiency of corresponding substantiation.

• Maintain the firm’s official file utilizing the document management system.

• Track and record client-billable time as required meeting minimum billable hour requirements.

• Responsible for maintaining and prioritizing work on a daily basis and communicating if unable to meet daily responsibilities.

• Demonstrate good teamwork skills within and among practice groups, offices, and firm to facilitate efficient delivery of legal

• Participate in the training and professional development of other paralegals in routine practice elements.

• Utilize USPTO and other related government agency electronic resources effectively.

• Willingness and flexibility to work closely with all attorneys and staff as needed.

• Provide back-up support to other team members as needed.

• Manage workflow and effectively communicate with IP Service Assistant team.

Knowledge, Skills, and Abilities:

• Proficiency with U.S. and international trademark law, including inter-partes matters.

• Proficiency in conducting trademark clearance searches and managing trademark watch notices.

• Strong interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.

• Ability to manage and work independently in a hybrid, and in-office setting.

• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.

• Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate work product.

• Willingness and ability to accept changing assignments and priorities.

• Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.

• Ability to identify and analyze complex issues and problems and to recommend and implement solutions.

• Strong working knowledge to utilize various online electronic filings with government agencies and to maintain worksheets for clients.

• Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word).

• Familiarity with SharePoint.

• Familiarity with Anaqua.

• Strong organizational and administrative skills.

• Ability to search various websites to locate information in order to communicate with clients or maintain accurate information in the firm’s various software applications associated with IP.

• Ability to provide quality client service to both internal and external clients effectively and professionally.

Education and/or Experience:

• Bachelor’s degree is required; or any combination of specialized training, education and experience that demonstrates the ability to perform the duties of the position.

• Paralegal Certificate from an ABA recognized program preferred.

• Minimum five (5) years of progressive trademark prosecution experience, including docket management, application filings and prosecution to gain an understanding to provide support and planning that will ensure a high quality and accurate work product.

• Trademark pharmaceutical experience beneficial.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice . If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.