• Job Description

  Req#: 4991106

  Performs responsible bookkeeping and clerical duties of a specialized nature which involves maintaining records and processing documents related to financial transactions using automated bookkeeping computer software.

  
  This position is a .80 FTE (1,560 hours annually).

  Acquires the specialized knowledge of the department in which employed.

  Performs complex bookkeeping and accounting functions either manually or on bookkeeping software.

  Verifies accuracy, tabulates records and balances invoices, checks, vouchers, orders, receipts and other financial material in order to maintain an accounts payable and accounts receivable for the court system. Process invoices into LOGOS.

  Receives and accounts for monies handled; balances and makes daily deposit. Analyzes, verifies and balances month end reports for Clerk of Courts and Register of Probate. Prepares quarterly report for interpreter reimbursement to the State of Wisconsin and bill accounts.

  Reviews and interprets court judgments, orders and financial data required for the maintenance of financial records and incorporation into computerized system.

  Monitors all Clerk of Courts trust accounts including general trust, attorney fee trust, GAL trust, traffic and criminal trust and bond accounts.

  Provides in-depth knowledge of terminology, forms and procedures used in family, civil and criminal legal proceedings.

  Possesses ability to answer inquiries and complaints effectively and maintain composure in stressful situations. Acts as liaison with various departments, including Administration, Sheriffs Dept, District Attorney, Family Court, Circuit Courts, private attorneys, Department of Corrections and Register in Probate.

  Strategizes with Clerk of Courts and Financial Operations Manager regarding cost cutting and office efficiencies.

  Evaluates and implements new collection procedures regarding Guardian ad Litem receivables and other receivables owed to the Clerk of Courts office. Provides knowledge and expertise to the Clerk of Courts, Circuit Court Judges and Court Commissioners regarding GAL issues and the update of Court Rule 800.

  Interviews defendants/debtors to determine financial status and implement payment plan procedures per the directive of Clerk of Courts.

  Compiles, analyzes, and presents statistical reports to Clerk of Courts and Circuit Courts.

  Makes complex mathematic calculations.

  From the e-file system receive and process court orders for GAL and Court Appointed attorneys including billing statements to submit for payment.

  Review and analyze all e-filing adjustments and cash debit accounts and take necessary steps for refunds or adjustments.

  Follows complex oral and written instructions in the performance of the duties of the position.

  NON-ESSENTIAL DUTIES:

  Performs related functions as assigned.

  Education and Experience:

  Two year Associate degree in accounting, plus five years of responsible bookkeeping experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.

  Advanced knowledge of court practices, terminology, court forms and procedures.

  Knowledge of bookkeeping and basic accounting practices and procedural methods pertaining to the department in which employed.

  Working knowledge of techniques used in reconciliation of accounts.

  Advanced knowledge of court financials system and the supporting software: CCAP Financials, Microsoft Excel and Word.

  Skill in the use of computers for maintaining financial data and for maintaining customer information, or similar office activities.

  Skill in using ten key calculator.

  Ability to assess situations accurately and to take prompt effective action.

  Ability to understand bonds, fines, fees, costs and restitution structures for court cases and explain to the public, others in the department and other government agencies.

  Ability to comprehend, interpret, apply, and explain office procedures.

  Ability to prepare reports and correspondence related to work assignments.

  Ability to make fairly complex mathematic calculations.

  Ability to learn and apply the specialized knowledge and skills of the department in which employed.

  Ability to accept responsibility and to exercise independent judgment.

  Ability to establish and maintain effective working relationships with staff and the public.

  Ability to communicate effectively both orally and in writing.

  Ability to review and instruct employees on correct office procedures and audit financial reports.

• About the company

  The County Government of Brown County, Wisconsin.

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