• Job Description

  Req#: C9377-SURG2237?language=en&page=666&sort=publicationDateDesc

  Job summary

  Maintain a professional appearance in line with the Trust dress code

  Uphold the Trusts values and behaviours (available on the Trust web site) and behave in a manner fitting with the responsible position of the role, maintaining the public confidence

  Maintain professional and courteous working relationships with staff and respect the equality and diversity of each and every person he/she comes into contact with in the course of his/her business

  Uphold the privacy and dignity of the client group and respect equality at all times.

  Main duties of the job

  To carry out administration duties in a manner that supports departmental targets and ensures compliance with standard operating procedures.

  About us

  We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.

  We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.

  If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.

  Application guidance: We understand that more applicants are using AI technology to help with their applications. While these tools can be useful, they cannot fully capture your skills, knowledge, and experience. Its important that you personalise your application. Relying solely on AI is not recommended, as it may reduce your chances of success. Our screening process is thorough, so if you have used AI, please make sure to disclose this on your application form.

  Date posted

  27 January 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £23,615 a year

  Contract

  Fixed term

  Duration

  12 months

  Working pattern

  Full-time, Flexible working, Home or remote working

  Reference number

  C9377-SURG2237

  Job locations

  Unit 10 Clarke Hall Farm

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Job description

  Job responsibilities

  Proactively tracking all patients with cancer or suspected cancer and take appropriate action to ensure a timely diagnosis and treatment for the patients in order to achieve the access targets.

  To escalate all potential problems that may lead to a cancer breach to the MDT Coordinator / Patient Services Manager in order that these can be resolved.

  Under the guidance of the MDT coordinators ensure all patients with cancer or suspected cancer have booked appointments and treatment in line with the cancer access patient pathways.

  As instructed to locate and retrieve case-notes, x-rays and histology reports from all areas of the hospital ready for the MDT meetings.

  To be competent in the use of other Trusts IT systems specifically PAS, the Trusts Radiology System (CRIS), Pathology system, Automated Letters software and any other Information System that may need to be accessed to support the collection of cancer data.

  Under instruction provide relevant information as required.

  Plan work load to ensure all the patient and clinical needs are met, whilst ensuring the cancer waiting times and booking targets are met.

  Produce reports for clinicians/managers

  Maintain contact with the Yorkshire Cancer Network for advise/queries on Cancer Waiting Times that cannot be resolved in-house. Recording the call and sharing any decisions made with the MDT co-ordinators where appropriate, (ad hoc).

  Ensure regular contact is maintained with clinicians, administrative staff, other local Trusts and the Yorkshire Cancer Network in the exchange of sensitive information, adhering to Data Protection and Caldicott Guidance.

  Develop and maintain a dynamic understanding of national and local standards around Cancer Data Collection and Cancer Dataset delivery.

  Job description

  Job responsibilities

  Proactively tracking all patients with cancer or suspected cancer and take appropriate action to ensure a timely diagnosis and treatment for the patients in order to achieve the access targets.

  To escalate all potential problems that may lead to a cancer breach to the MDT Coordinator / Patient Services Manager in order that these can be resolved.

  Under the guidance of the MDT coordinators ensure all patients with cancer or suspected cancer have booked appointments and treatment in line with the cancer access patient pathways.

  As instructed to locate and retrieve case-notes, x-rays and histology reports from all areas of the hospital ready for the MDT meetings.

  To be competent in the use of other Trusts IT systems specifically PAS, the Trusts Radiology System (CRIS), Pathology system, Automated Letters software and any other Information System that may need to be accessed to support the collection of cancer data.

  Under instruction provide relevant information as required.

  Plan work load to ensure all the patient and clinical needs are met, whilst ensuring the cancer waiting times and booking targets are met.

  Produce reports for clinicians/managers

  Maintain contact with the Yorkshire Cancer Network for advise/queries on Cancer Waiting Times that cannot be resolved in-house. Recording the call and sharing any decisions made with the MDT co-ordinators where appropriate, (ad hoc).

  Ensure regular contact is maintained with clinicians, administrative staff, other local Trusts and the Yorkshire Cancer Network in the exchange of sensitive information, adhering to Data Protection and Caldicott Guidance.

  Develop and maintain a dynamic understanding of national and local standards around Cancer Data Collection and Cancer Dataset delivery.

  Person Specification

  Qualifications

  Essential

  • Sound educational background
  • NVQ Level 2 qualification in related subject

  Desirable

  • IT skills qualifications- CLAIT or Advanced ECDL computer course/equivalent
  • Sound educational background- (4 GCSEs, Grade C or above)

  Knowledge and Awareness

  Essential

  • Confidentiality issues
  • Awareness of own limitations.
  • Knowledge of clinical and medical terminology.
  • Knowledge of Cancer medical terminology.
  • Awareness of the NHS Cancer Plan, Clinical Governance Principles.
  • Knowledge of hospital/clinical information systems

  Desirable

  • Awareness of Health & Safety issues
  • Awareness of Moving & Handling issues.

  Other

  Essential

  • Working to deadlines.
  • The ability to maintain and enhance own skills and knowledge
  • Availability to work at short notice on other sites to cover absence
  • Self-motivated and the ability to motivate others.
  • Adaptable to change.
  • A high level of assertiveness.

  Experience

  Essential

  • Complex data and information handling
  • Database development/management
  • Advanced use of Microsoft applications i.e. Word, Excel, Access
  • Working in a health care environment or with clinical information.

  Desirable

  • Previous experience in an administrative role
  • A willingness to learn NHS computer software systems
  • Experience of working with confidential material

  Personal Attributes

  Essential

  • Effective team player
  • Excellent organisational and time management skills, able to work accurately under pressure to meet

  Skills and Abilities

  Essential

  • Ability to use Microsoft applications i.e. Word, Excel to produce reports.
  • Ability to work to a high degree of accuracy.
  • Articulate when working with colleagues at all levels
  • An awareness of own limitations

  Person Specification

  Qualifications

  Essential

  • Sound educational background
  • NVQ Level 2 qualification in related subject

  Desirable

  • IT skills qualifications- CLAIT or Advanced ECDL computer course/equivalent
  • Sound educational background- (4 GCSEs, Grade C or above)

  Knowledge and Awareness

  Essential

  • Confidentiality issues
  • Awareness of own limitations.
  • Knowledge of clinical and medical terminology.
  • Knowledge of Cancer medical terminology.
  • Awareness of the NHS Cancer Plan, Clinical Governance Principles.
  • Knowledge of hospital/clinical information systems

  Desirable

  • Awareness of Health & Safety issues
  • Awareness of Moving & Handling issues.

  Other

  Essential

  • Working to deadlines.
  • The ability to maintain and enhance own skills and knowledge
  • Availability to work at short notice on other sites to cover absence
  • Self-motivated and the ability to motivate others.
  • Adaptable to change.
  • A high level of assertiveness.

  Experience

  Essential

  • Complex data and information handling
  • Database development/management
  • Advanced use of Microsoft applications i.e. Word, Excel, Access
  • Working in a health care environment or with clinical information.

  Desirable

  • Previous experience in an administrative role
  • A willingness to learn NHS computer software systems
  • Experience of working with confidential material

  Personal Attributes

  Essential

  • Effective team player
  • Excellent organisational and time management skills, able to work accurately under pressure to meet

  Skills and Abilities

  Essential

  • Ability to use Microsoft applications i.e. Word, Excel to produce reports.
  • Ability to work to a high degree of accuracy.
  • Articulate when working with colleagues at all levels
  • An awareness of own limitations

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Unit 10 Clarke Hall Farm

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Unit 10 Clarke Hall Farm

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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