• Job Description

  Req#: PAYAB012236

  Henley Enterprises, Inc. (and our associated entities) is a privately-owned Franchisee of Valvoline Instant Oil Change (VIOC) currently operating over 265 VIOC locations in Massachusetts, New Hampshire, Rhode Island, Maryland, Virginia, Delaware, Florida, and California. The company has grown rapidly and projects continued growth moving forward. This is an hourly, hybrid (combination of office and WFH) position based out of the Newton Corporate Office and reports to the Accounts Payable Supervisor.

  POSITION SUMMARY:

  This position will be responsible for coordinating invoice approvals, processing invoices electronically, following up with business leads on classifications and working on ad hoc reporting.

  ESSENTIAL JOB FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Invoice posting across multiple platforms/processes
  • Obtains and follows up to ensure all invoices are approved with correct backup
  • Answers all internal and external invoice/payment inquiries.
  • Maintains various databases and ensures information is up-to-date and accurate
  • Assists with weekly AP payment run
  • Assists in monthly and year-end close process
  • Understands and can clearly communicate all policies and procedures
  • Prepares analysis of accounts, as needed
  • Participates in various ad-hoc projects, as needed

  QUALIFICATIONS/COMPETENCIES:

  • Attention to detail with emphasis on accuracy and quality
  • Strong work ethic, with a positive attitude and high level of professionalism
  • Excellent verbal and written communication skill

  • Exceptional organization skills
  • Strong Excel skills – V-lookups, Pivot Tables
  • Problem solving and analysis
  • Customer and client focus (both internal and external)
  • Results driven, strong follow-up and follow-through
  • Flexibility
  • Works well independently, within the Accounting group and with other teams.
  • Based in Metro Boston area
  • Work in a fast-paced environment and adaptable to change

  Education and Experience Requirements

  • High school diploma or GED

  Benefits include:

  • Competitive Hourly Rate at $29.00- $31.00, commensurate with experience
  • Health, Dental and Vision insurance
  • 401K with match after one year
  • Disability, Accident and Life Insurance
  • Time of with Pay including paid vacation and sick leave
  • FSA and Wellness reimbursements
  • Educational Assistance
  • Employee Discount at all Henley operated Valvoline Instant Oil Changes
  • Discounts with Partnered Products
  • And more!

  ENVIRONMENT & PHYSICAL REQUIREMENTS

  • Job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  • While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle, or feel; and reach with hands and arms
  • The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.
  • No travel is expected for this position.
  • Hybrid work – minimum three days in the office required

  The above description is not intended to be an "all-inclusive" list of the duties and responsibilities of the job described, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended only to describe the general nature of the job.

  It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

  Henley Enterprises, Inc. and its affiliates are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  For more than 30 years, Valvoline Instant Oil Change has provided quick, convenient car maintenance services for busy people. Visit VIOC.com for more information.

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