• Job Description

  Req#: 805626370

  Purpose:

  Responsible for managing the organization’s payroll functions and processing.
  
  

  Responsibilities:

  • Develops and maintains standard operating procedures for the complete payroll process.
  • Partners with all teams and programs to ensure timely electronic reporting of weekly hours worked and time off.
  • Supports staff with user account and time entry issues and supports leaders with review and approvals to ensure accuracy of records prior to submission for payroll processing.
  • Maintains payroll records, submits accurate federal and state deposit reports, ACH transactions, quarterly and annual payroll reports and W2’s.
  • Partners with Human Resources to ensure all leaves are processed timely and accurately, including, but not limited to, FMLA, STD, non-FMLA leave of absences, PTO, and worker’s compensation.
  • Oversees involuntary deductions such as garnishments and levies to ensure proper payroll deductions are made.
  • Performs all data transfers between systems, performs balance inquiries and accuracy checks, and processes trial payroll runs for verification.
  • Serves as primary point of contact for payroll system configurations, in collaboration with HRIS administrator. Verifies proper system setup of annual holiday and payroll calendars, benefits and organizational changes for the purpose of accurate payroll processing and reporting.
  • Assists with system maintenance or changes in HRIS, in collaboration with the HRIS administrator.
  • Produces accurate labor distribution, grant-required, productivity and other requested reports.
  • Produces payroll related journal entries and reconciles payroll general ledger accounts.
  • Supports the organization’s annual 401k audit.
  • Performs other accounting functions, or Human Resources projects, as directed by leader, and supports cross-training initiatives within the accounting team.

  
  Qualifications:

  • Bachelor’s degree in Finance, Accounting, Human Resources, or related field required
  • Minimum 5 years of payroll process required; Experience in HR preferred
  • Strong knowledge of payroll reporting and compliance procedures
  • Strong technical skills including proficiency with automated payroll processing services
  • Excellent communication and problem-solving abilities
  • Ability to work independently and accurately plan, organize and coordinate procedures
  • Ability to follow written or verbal directions
  • Strong keyboarding and computer skills and ability to learn work-related software
  • Highly detail oriented with a critical degree of accuracy regarding data entry and analysis
  • Ability to comply with accepted professional standards and ethical guidelines
  • Must have valid driver's license, auto liability insurance and reliable transportation if driving is required
  • Successful completion of pre-employment physical, drug screen, 2-step TB test and background

  
  Working Conditions:

  • Physical requirements: Light work, sitting most of the time, exerting up to 20 pounds of force frequently, and/or a small amount of force constantly to move objects
  • Physical activities: Kneeling, Reaching, Pushing, Talking, Hearing, Repetitive motions, Pulling, Lifting, Fingering (picking, pinching, typing, etc.), Grasping (applying pressure with fingers and palm), Visual acuity (field of vision for analyzing data, viewing computer, using measurement devices, operating machines, determining accuracy or neatness, and/or making general observations)
  • Environment: Work is primarily performed in a climate-controlled environment with minimal safety/health hazard potential
  • Time: Ability to be flexible with a varying schedule and programmatic requirements, including some work in the evenings and weekends
  • Travel: Limited unless required by leader

  These characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  
  Note: This job description is not intended to be all-inclusive. You may be required to perform other duties to meet the on-going needs of the organization.

  EveryStep is an equal opportunity employer. Employment practices are implemented without regard to race, creed, color, sex (including pregnancy), sexual orientation, gender identity, citizenship, national origin, religion, veteran status, genetic information or on the basis of age or physical or mental disability unrelated to ability to perform the work required.

• About the company

  Welcome to EveryStep, formerly HCI Care Services, Visiting Nurse Services of Iowa and Amanda the Panda: Center for Grief and Loss.

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