• Job Description

  Req#: C0020-25-0944?language=en&page=244&sort=publicationDateDesc

  Job summary

  An exciting opportunity has risen in the payroll department at University Hospitals Birmingham NHS Foundation Trust to join our friendly payroll team.

  As an apprentice, we are offering a role that will combine valuable NHS experience and knowledge, with working towards the payroll level 3 qualification. This Trust supported programme will run over an 18-month contracted period. The working hours are 37.5 hours per week. Full training will be given on payroll systems, and you will be supported by a dedicated payroll mentor throughout your apprenticeship.

  We are a large payroll dept, providing payroll services to over 20 Trusts in the UK. We have circa 90 staff and offer training to candidates who do not have payroll experience.

  It is vital that you are reliable, self-motivated, organised and have excellent communication, numerical and literate skills. The ability to work to deadlines and prioritise your workload is also key to this role.

  This is a fixed term contract role for 18 months and will be paid in accordance with the current Apprenticeship rates:

  The Trust shall pay to the Apprentice an allowance at the rate of 14,762.00 per annum (net of tax) *, for the first 12 months of the apprenticeship. Payment thereafter will be at 23,874.00 per annum or in accordance with age as determined by the National Minimum Wage Regulations.

  Main duties of the job

  As a Payroll apprentice you will be responsible for a section of payroll and the day-to-day processing, inputting and calculations associated with providing an excellent payroll service.

  *Be responsible for the processing of all information received in relation to allocated payrolls within the current and previous payroll periods, to include.

  onew starters/leavers.

  oChanges to contract

  oSickness, Maternity, Paternity & Adoption pay.

  oAEO, student loan, DEO, P45's

  oVoluntary deductions

  oCalculate and apply overpayments and complete necessary documentation.

  oCalculate, raise and recover advances where necessary.

  oReconcile negative payments.

  oChecking of a variety of payroll reports

  *Work in compliance with Local, National and Statutory regulations and have a full understanding how PAYE, NI works in conjunction with payroll.

  *To be able to communicate effectively in person, by telephone or in writing to include confident use of all Microsoft packages. To be able to deal with requests for advice or assistance with queries from employees, colleagues, managers, and external agencies including the HMRC. The post holder would be expected to seek assistance from the relevant payroll officer as necessary.

  *To build and maintain relationships with colleagues, staff from client organisations, managers and external organisations through effective communication when dealing with requests for advice or assistance, these may be written, verbal or face to face.

  About us

  University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

  Details

  Date posted

  02 June 2025

  Pay scheme

  Other

  Salary

  £14,762 to £23,874 a year

  Contract

  Fixed term

  Duration

  18 months

  Working pattern

  Full-time, Flexible working

  Reference number

  304-1092897

  Job locations

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Job description

  Job responsibilities

  *Please Note : For a detailed job description for this vacancy, please see attached Job Description*

  Person Specification

  Qualifications

  Essential

  • *Minimum of 5 GCSE's at grade 5 or above to include Maths and English
  • *ECDL or equivalent computer skills as a minimum

  Experience

  Desirable

  • *Experience of working in an office in paid or voluntary role
  • *Experience working in an NHS payroll environment
  • *Experience of managing own workload

  Additional Criteria

  Essential

  • *Excellent verbal and written communication skills
  • *Ability to prioritise workload and meet strict deadlines
  • *Proven interpersonal skills to build and maintain relationships
  • *Ability to adopt a flexible approach, working on own initiative as well as part of a team
  • *Excellent telephone manner
  • *Attention to detail and accuracy.
  • *Be able to work flexibly to meet the needs of the service
  • *Reliable, punctual, patient, pleasant disposition.

  Desirable

  • *Ability to use Microsoft office software to complete existing templates and spreadsheets
  • *NHS payroll knowledge
  • *Payroll legislation knowledge

  Person Specification

  Qualifications

  Essential

  • *Minimum of 5 GCSE's at grade 5 or above to include Maths and English
  • *ECDL or equivalent computer skills as a minimum

  Experience

  Desirable

  • *Experience of working in an office in paid or voluntary role
  • *Experience working in an NHS payroll environment
  • *Experience of managing own workload

  Additional Criteria

  Essential

  • *Excellent verbal and written communication skills
  • *Ability to prioritise workload and meet strict deadlines
  • *Proven interpersonal skills to build and maintain relationships
  • *Ability to adopt a flexible approach, working on own initiative as well as part of a team
  • *Excellent telephone manner
  • *Attention to detail and accuracy.
  • *Be able to work flexibly to meet the needs of the service
  • *Reliable, punctual, patient, pleasant disposition.

  Desirable

  • *Ability to use Microsoft office software to complete existing templates and spreadsheets
  • *NHS payroll knowledge
  • *Payroll legislation knowledge

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

  Employer details

  Employer name

  University Hospitals Birmingham NHS Foundation Trust

  Address

  Regent Court

  Second Floor, 14, George Road

  Birmingham

  West Midlands

  B15 1NT

  
  

  Employer's website

  https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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