• Job Description

  Req#: 14923
  Position Type:
  Secretarial/Clerical/ Payroll
  
  
  Date Posted:
  9/16/2024
  
  
  Location:
  Central Office- 191 South East St.
  
  
  Date Available:
  ASAP
  
  
  Closing Date:
  09/24/2024
  
  
  12-month position (260 days / year), 7 hours per day
  Daily Work Hours: TBD
  Support Salary Scale Grade S13: $31.28 per hour; starting
  Researches and resolves problems and issues associated with processing payroll for the FCPS system using experience and judgment.
  Coordinates the payroll process with other departments and schools.
  Maintains financial records as required by policy and law.
  Operates the payroll electronic processing system.
  Prioritizes workload.
  Handles highly confidential information.
  Answers inquiries from employees, administrators, outside agencies, vendors and others.
  Checks leave entry for accuracy and reconciliation.
  Prepares, verifies for accuracy, and enters into system, timesheets and payroll adjustments, i.e., leave with or without pay, garnishments, tax information, direct deposit, and Workman’s Compensation.
  Tracks and processes various types of leave.
  Assists with year end payroll processes as required.
  Processes required paperwork for Maryland State Retirement Agency.
  Generates required leave reports.
  Processes and enters various general payroll deductions.
  Works as a team lead in the resolution of payroll problems or in the absence of the Payroll Officer.
  Attends both internal and outside training sessions to keep current in new technologies, policies and procedures.
  Reports promptly for work, utilizes time wisely and maintains an acceptable attendance pattern.
  Capable of performing the essential functions of the job with or without accommodations.
  High school diploma or equivalent (GED).
  Five (5) years of experience in general accounting, bookkeeping, banking, payroll, or related business experience. Two (2) of the five (5) years experience may be general clerical work. (Note: A Bachelor’s degree may be substituted for two (2) years of the required experience. An Associate’s degree may be substituted for one (1) year of the required experience.)
  One (1) year experience in spreadsheet, database, word processing and e-mail software.
  One (1) year experience editing, proofreading and verifying spreadsheets and other documents for accuracy and completeness.
  Knowledge and use of culturally responsive practices.
  Demonstrated ability to communicate clearly, concisely in both oral and written form.
  Capable of performing the essential functions of the position with or without reasonable accommodations.
  Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
  Ability to maintain emotional control under stress.
  Ability to spend long hours sitting.
  Ability to reach with hands and arms.
  Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
  Sufficient mobility to move about the work area.
  Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
  Sufficient hearing to hear and comprehend conversations in person and on the telephone, as well as distinguish sounds up to twenty (20) feet.
  Occasionally climb or balance.
  Occasionally stoop, kneel, crouch, or crawl.
  Occasionally lift fifteen (15) pounds.
  Working knowledge and experience in PeopleSoft software.
  One (1) year experience as a supervisor or lead employee with training responsibilities.
  Demonstrated evidence of continuous professional growth by means of increased training or responsibility.
  Familiarity with the FCPS policies, goals and programs.
  
  Work Year Calendar and Hours
  
  • 12-month position (260 days / year), 7 hours per day
  • Daily Work Hours: TBD
  
  For more information about employee benefits please go to: www.fcps.org/benefits
  
  Salary
  
  • Support Salary Scale Grade S13: $31.28 per hour; starting
  
  Under the Fair Labor and Standards Act this position is non-exempt from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System.
  
  Role
  
  Under the direction of the Payroll Officer this position assists in the processing of payroll for FCPS. In addition, the Payroll Specialist will act as the lead in the absence of the Payroll Officer.
  
  Essential Functions
  
  Reporting directly to the Payroll Officer, the Payroll Specialist performs the following duties:
  
  • Researches and resolves problems and issues associated with processing payroll for the FCPS system using experience and judgment.
  • Coordinates the payroll process with other departments and schools.
  • Maintains financial records as required by policy and law.
  • Operates the payroll electronic processing system.
  • Prioritizes workload.
  • Handles highly confidential information.
  • Answers inquiries from employees, administrators, outside agencies, vendors and others.
  • Checks leave entry for accuracy and reconciliation.
  • Prepares, verifies for accuracy, and enters into system, timesheets and payroll adjustments, i.e., leave with or without pay, garnishments, tax information, direct deposit, and Workman’s Compensation.
  • Tracks and processes various types of leave.
  • Assists with year end payroll processes as required.
  • Processes required paperwork for Maryland State Retirement Agency.
  • Generates required leave reports.
  • Processes and enters various general payroll deductions.
  • Works as a team lead in the resolution of payroll problems or in the absence of the Payroll Officer.
  • Attends both internal and outside training sessions to keep current in new technologies, policies and procedures.
  • Reports promptly for work, utilizes time wisely and maintains an acceptable attendance pattern.
  • Capable of performing the essential functions of the job with or without accommodations.
  
  Overtime hours may be required.
  
  Performs other duties as assigned by the Payroll Officer.
  
  Required Qualifications
  
  Education/Training/Experience
  • High school diploma or equivalent (GED).
  • Five (5) years of experience in general accounting, bookkeeping, banking, payroll, or related business experience. Two (2) of the five (5) years experience may be general clerical work. (Note: A Bachelor’s degree may be substituted for two (2) years of the required experience. An Associate’s degree may be substituted for one (1) year of the required experience.)
  • One (1) year experience in spreadsheet, database, word processing and e-mail software.
  • One (1) year experience editing, proofreading and verifying spreadsheets and other documents for accuracy and completeness.
  
  Certification/License
  None.
  
  Knowledge/Skills/Abilities
  • Knowledge and use of culturally responsive practices.
  • Demonstrated ability to communicate clearly, concisely in both oral and written form.
  • Capable of performing the essential functions of the position with or without reasonable accommodations.
  
  Physical Requirements
  • Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone and in addressing groups.
  • Ability to maintain emotional control under stress.
  • Ability to spend long hours sitting.
  • Ability to reach with hands and arms.
  • Sufficient manual dexterity to grasp, handle, manipulate, and/or feel objects and use office technology.
  • Sufficient mobility to move about the work area.
  • Sufficient vision to read and comprehend printed materials, see distant objects with clarity, and identify and distinguish objects.
  • Sufficient hearing to hear and comprehend conversations in person and on the telephone, as well as distinguish sounds up to twenty (20) feet.
  • Occasionally climb or balance.
  • Occasionally stoop, kneel, crouch, or crawl.
  • Occasionally lift fifteen (15) pounds.
  
  Work Environment
  Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.).
  
  
  Preferred Qualifications
  
  • Working knowledge and experience in PeopleSoft software.
  • One (1) year experience as a supervisor or lead employee with training responsibilities.
  • Demonstrated evidence of continuous professional growth by means of increased training or responsibility.
  • Familiarity with the FCPS policies, goals and programs.
  
  
  FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
  
  THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.
  
  

• About the company

  Frederick County Public Schools: Expecting Excellence Everywhere.

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