• Job Description

  Req#: JP-005358641

  Job Title: Payroll Specialist

  
  

  Job Description

  The Payroll Specialist is a vital part of the payroll team, tasked with ensuring timely and accurate payroll processing for employees across multiple US locations. This role requires close collaboration with HR, Finance, and external vendors to deliver compliant and exceptional payroll services. The position also involves contributing to process improvements and providing support for complex payroll issues and projects.

  Responsibilities

  • Process and audit multi-state, bi-weekly payroll for approximately 900 exempt and non-exempt employees, ensuring accuracy and regulatory compliance.
  • Resolve complex payroll-related inquiries and provide internal support for escalated cases.
  • Reconcile payroll transactions and maintain accurate payroll records.
  • Collaborate with HR and Finance on payroll adjustments, benefits deductions, and off-cycle payments.
  • Ensure payroll processes are in alignment with company policies and federal/state regulations.
  • Support the year-end processing of W-2s and tax filings, and assist with audits and reporting requests as needed.
  • Identify opportunities for automation and process efficiency improvements within payroll operations.
  • Maintain confidentiality and secure handling of sensitive employee information.

  Essential Skills

  • Minimum 3+ years of payroll processing experience, including multi-state payroll for at least 700+ employees.
  • At least 2+ years of experience with ADP Workforce Now.
  • Bachelor’s degree in Business Administration, Accounting, Finance, or a related field (or equivalent work experience).
  • In-depth knowledge of payroll regulations, tax laws, and wage/hour rules.
  • Proficiency with payroll systems and advanced Microsoft Excel skills, including pivot tables and vlookups.

  Additional Skills & Qualifications

  • Experience with RSUs, ESPP, and stock administration is strongly preferred.

  Work Environment

  This role offers a hybrid work schedule, requiring on-site presence for a minimum of 2 days per week. The position is open-ended with a minimum contract duration of 3 months.

  Pay and Benefits

  The pay range for this position is $40.00 - $50.00/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a hybrid position in Pleasanton,CA.

  Application Deadline

  This position is anticipated to close on Jun 25, 2025.

  About Aston Carter:

  Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

• About the company

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