• Job Description

  Req#: 4722762
  Payroll Technician
  
  
  Do you have a strong knowledge of payroll principals and practices? Do you enjoy working in a fast paced environment? If this sounds like you, the City of Ontario has an exciting opportunity for you to apply as a Payroll Technician. The Payroll Technician works along side a dedicated team of Payroll experts within the Financial Services Agency, and processes biweekly, in-house payroll for over 1500 employees. The Payroll Technician handles a wide range of complex technical tasks to ensure the accurate, timely and compliant processing of payroll.
  
  
  The Ideal Candidate
  
  The ideal candidate for this position will be a highly organized and accountable individual with the ability to critically analyze large amounts of complex data; handle a high volume of work in a time sensitive manner; possess strong communication skills with the desire to provide exceptional customer service; and have excellent interpersonal skills cultivating positive working relationships. Additionally, the successful candidate will be a model for the City's Approach to Public Service - Commitment to the Community, Achieving Excellence Through Teamwork, and Doing the Right Thing the Right Way – and emulate the qualities of a 5 Tool Player – Leader, Thinker, Operator, Communicator, and Public Servant.
  
  
  Due to the high volume of applications anticipated for this recruitment, the following procedures will apply:
  • The City reserves the right to limit the number of external applications accepted to the first one hundred (100) qualified applications.
  • The Eligibility List will consist of both internal and external applicants who best meet or exceed the qualifications and successfully complete any required selection processes.
  • Hiring departments will have the option to consider internal applicants on the Eligibility List prior to considering all candidates on the Eligibility List.
  • The Eligibility List established through this recruitment will be used to fill current/future/full-time/part-time vacancies.
  The Financial Services Agency
  
  The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial, budget development, procurement, accounting, payroll, and revenue services. The Agency's service objective is to direct the financial affairs of the City of Ontario, under the direction provided by the Mayor and City Council through their goals and objectives, in a timely, accurate, cost effective, and efficient manner. Financial Services Agency includes the following divisions: Accounting, Accounts Payable, Business License/Central Cashiering, Budget/Revenue/Grant Management, Accounts Receivable, Investments, Debt Management, Payroll, Purchasing, and Special Districts/ Development Impact Fee (DIF) Administration.
  
  The City of Ontario
  
  The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
  
  
  
  The City‘s vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario’s 2024 State of the City video by clicking on the link below as well as other links to learn more about the City.
  State of the City The Ontario Plan
  Smart Ontario Downtown Ontario
  
  
  The essential functions typically performed by the Payroll Technician include the following:
  • Performs, maintains, and processes bi-weekly payroll for all City employees, including timecard corrections, payroll tables, salary rates, deductions, and various leave payments.
  • Provides training and coordinates the activities of designated department timekeepers.
  • Evaluates and reviews department data and timecards; resolves inconsistencies to ensure conformance with MOUs, Profiles, City policy, California Public Employee Retirement System (CalPERS) regulations, federal, and state laws.
  • Prepares and calculates employee checks, salary changes, and retroactive pay; makes electronic transfers for direct deposits and ensures checks are accurate and completed as scheduled.
  • Audits, reconciles, and prepares payroll tax reports for submittal to federal and state agencies; prepares, audits, and distributes employee W2 forms.
  • Establishes and maintains detailed payroll records for employees; inputs variety of data including additional pays, deductions, contributions, tax withholdings, leave accruals, and other related data into electronic systems.
  • Reviews and analyzes available data and forms for errors and inconsistencies.
  • Enters, maintains, and audits employee leave accrual balances.
  • Receives and responds to employee inquiries regarding payroll, taxes, deferred compensation, deductions, and calculations; researches and resolves concerns within a timely manner.
  • Verifies and makes federal and state payroll tax calculations and payments and ensures compliance with federal, state, and city regulations and procedures.
  • Certifies, calculates, and deducts garnishments; completes all wage and employment verification requests and ensures compliance with federal, state, and City regulations.
  • Assists with implementing, updating, and testing of new software.
  • Participates in new employee orientation.
  • Complies and audits information for special check runs.
  Education
  
  
  Associate's degree or equivalent in Accounting, Finance, Public/Business Administration, or a closely related field. Additional years of applicable experience may be substituted for education on a year-for-year basis.
  
  
  Proof of successful completion of education requirements must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
  NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
  
  
  Experience
  
  
  Three (3) years of progressively responsible experience processing payroll in an accounting or finance environment.
  
  
  License
  
  
  Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
  Special Requirements
  
  This position may require employees to work overtime, weekends and/or holidays.
  
  
  Desirable
  
  
  Experience processing payroll in a public sector environment. Knowledge of CalPERS processes/procedures and reporting requirements. Knowledge of and experience with a payroll system such as Workday.
  How to Apply
  
  
  Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
  • List any relevant experience and education that demonstrates that you qualify for the position.
  • List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
  • Separately list each position held, including different positions with the same employer.
  A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
  
  
  NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
  
  
  Supplemental Question
  
  
  To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
  
  
  Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
  
  
  Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
  
  
  Email Notices
  
  
  Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.
  
  Frequently Asked Questions
  
  If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.
  

• About the company

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