• Job Description

  Req#: C9377-CORP0341?language=en&page=65&sort=publicationDateDesc

  Job summary

  Previous applicants need not apply.

  An exciting opportunity has arisen for a Band 4 Payroll/Pension Officer to join our team based at Pinderfields Hospital on a permanent basis.

  As a Payroll/Pension Officer you will be responsible along with other team members for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service.

  It is vital that you are reliable, self-motivated, organised and have excellent communication, numerical and literate skills. The ability to work to deadlines and prioritise your workload is also key to this role. You will need to have substantial experience of working in payroll and have good knowledge of ESR and Agenda for Change terms and conditions. At the moment this is a hybrid role and you will be required to come into the office at least two days per week.

  Main duties of the job

  The post holder will work as part of a team within the Payroll Department to deliver an efficient and effective Payroll and Pension service to Mid Yorkshire Teaching NHS Trust in accordance with statutory requirements, and local and National Terms and Conditions of Service.

  The postholder will have a comprehensive knowledge and understanding of the various terms and conditions of service and employment policies and will be conversant with current PAYE, National Insurance, NHS Pension Scheme and Auto Enrolment regulations.

  About us

  We provide care and support to over half a million people in Wakefield and Kirklees in their homes, in community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (in Wakefield).

  Always striving for excellence, we are at the forefront of innovation and research and we invest in teaching and the development of our workforce.

  We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and the best place to receive care.

  We have a clear vision, and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.

  Date posted

  09 February 2024

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £25,147 to £27,596 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  C9377-CORP0341

  Job locations

  Stanley Hall Annex, Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Job description

  Job responsibilities

  • To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner.
  • To analyse and interpret complex payments (for example, following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed data to identify errors and discrepancies. Inform individuals of overpayments and negotiate how monies are recovered.
  • Using under-pinning knowledge ensure the processing, correct application and calculation of tax, national insurance, pension, sickness, maternity, paternity and statutory deductions (e.g. court, council tax, child support deductions) etc are accurate and complies with statutory and organisational requirements escalating and liaising with internal & external bodies where necessary.
  • To advise staff on maternity entitlements and calculate statutory and occupational maternity pay in accordance with the Trust Policy and HMRC regulations.
  • Accrue arrears on pension contributions and certain deductions and liaise with the employee on the recovery of the underpayments.
  • To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary.
  • Input duty sheets/claims onto ESR for staff not using the e-rostering system.
  • Check and reconcile such work performed by other officers as deemed necessary by senior payroll staff.
  • Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR.
  • Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner
  • Provides routine payroll information and reports to outside agencies, Finance and Workforce managers as required, in line with confidentiality and security procedures
  • To understand the rules and regulations that relate to Auto Enrolment and its impact on both employees of the Trust and NHS Pension Scheme members
  • To work as part of a small Team, assisting the Team leader in ensuring that all enquiries from NHS Pensions are answered in a timely manner in accordance with pre-set deadlines via the computer link to the NHS Pensions Agency (POL) and by other means
  • To complete complex calculations required for retirement benefit purposes and giving information to staff when required
  • To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements.
  • Understand tax implications around the Life Time Allowance (LTA) and Annual Allowance (AA) affecting in the main high earnings
  • At the end of each financial year assist with the distribution of P60s and P11ds to all staff.
  • Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested.
  • Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details.
  • To ensure that changes to employees details and pay and any payments made, are done so in line with the correct authorisation procedures detailed within the department, by means of the Trusts authorised signature list.
  • Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary.
  • Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details.
  • Ensure that both statutory deductions are made in line with HMRC guidelines and Non-Statutory deductions are made in line with the relevant legislation and Trust policies. Such deductions include: Income Tax, national Insurance, Pension contributions, lease cars, Union subscriptions, Accommodation, Expenses, Student Loans and Court orders etc.
  • Identify all overpayments and deal with these in accordance with the Trusts overpayment procedures. Prepare an overpayment calculation sheet with the amount to be recovered. Enter all data onto the computer system and ensure necessary in house paperwork is completed to enable an invoice to be sent out to the employee where necessary. Ensuring the Trusts overpayment procedure is followed at all times.
  • Check and verify payroll and associated input/output prior to distribution of payslips and related documentation and check exception reports for items of materiality, taking any necessary action to make good financial discrepancies, which will in turn ensure budget reports are an accurate reflection of expenditure/income.
  • Give expert advice to staff in regard to Income Tax, national Insurance and Pension scheme regulations.
  • Undertake regular and systematic checks of permanent information held by the computer to ensure that it is valid and correct. Adhere to quality standards and comply with agreed Audit recommendations.
  • Make necessary amendments to NHS Pension Scheme records via the NHS Pensions Agency `online website facility.
  • Calculate the pensionable pay figures for the NHS Pensions Agency / Pensions Team Leader for the calculation of scheme members pension benefits.
  • To help resolve queries from managers and budget holders regarding payroll matters and to assist in more complex issues, giving advice where required.
  • Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times.
  • Comply with the requirements of the data protections act with regard to confidentiality of pay and personal information.
  • Sort and prioritise work on a daily, weekly and monthly basis.
  • Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels.
  • Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required.
  • Maintain a tidy and organised workstation that projects the efficient image of the post and the department.
  • Carry out other ad hoc duties as required.
  • To maintain the confidentiality of Trust and employee information and use such information only as authorised for specific purposes. Report any concerns about the use of such information to a Payroll Team Leader

  Job description

  Job responsibilities

  • To provide an accurate payroll and pension service to the Trust, ensuring that data is prepared and input into ESR in a timely and accurate manner and within the timetables set within the payroll processing calendar, ensuring that all employees are paid in a timely manner.
  • To analyse and interpret complex payments (for example, following pay awards, organisational change, re-gradings, etc). Investigate pay queries and analyse detailed data to identify errors and discrepancies. Inform individuals of overpayments and negotiate how monies are recovered.
  • Using under-pinning knowledge ensure the processing, correct application and calculation of tax, national insurance, pension, sickness, maternity, paternity and statutory deductions (e.g. court, council tax, child support deductions) etc are accurate and complies with statutory and organisational requirements escalating and liaising with internal & external bodies where necessary.
  • To advise staff on maternity entitlements and calculate statutory and occupational maternity pay in accordance with the Trust Policy and HMRC regulations.
  • Accrue arrears on pension contributions and certain deductions and liaise with the employee on the recovery of the underpayments.
  • To maintain accurate sickness absence and entitlement records for each employee. Advise the employee and manager of any half and no-pay situations and maintain a deemed pensionable pay record as necessary.
  • Input duty sheets/claims onto ESR for staff not using the e-rostering system.
  • Check and reconcile such work performed by other officers as deemed necessary by senior payroll staff.
  • Calculate and arrange for manual payments for employees when required, ensuring the correct statutory and pension deductions are made and details input onto ESR.
  • Actively investigates any discrepancies which have arisen from payment of pay, expenses, and pension satisfactorily explains individual pay matters in a professional and tactful manner
  • Provides routine payroll information and reports to outside agencies, Finance and Workforce managers as required, in line with confidentiality and security procedures
  • To understand the rules and regulations that relate to Auto Enrolment and its impact on both employees of the Trust and NHS Pension Scheme members
  • To work as part of a small Team, assisting the Team leader in ensuring that all enquiries from NHS Pensions are answered in a timely manner in accordance with pre-set deadlines via the computer link to the NHS Pensions Agency (POL) and by other means
  • To complete complex calculations required for retirement benefit purposes and giving information to staff when required
  • To ensure all payments are made in accordance with the relevant terms and conditions of Employment, Agenda for Change handbook, Trust agreements, Pension Scheme Regulations and that all internal procedures are adhered to in accordance with the Standing Financial Institutions, quality standards and Audit requirements.
  • Understand tax implications around the Life Time Allowance (LTA) and Annual Allowance (AA) affecting in the main high earnings
  • At the end of each financial year assist with the distribution of P60s and P11ds to all staff.
  • Ensure changes are made against employees records in line with the ESR guidelines, ensuring that the data held on the system is accurately held to enable ease of reporting throughout the Trust on employees records ensuring the correct and accurate data is extracted when requested.
  • Set up new employees onto ESR, correctly setting up all system details for payments, deductions, bank account, tax code, National Insurance and Pension details.
  • To ensure that changes to employees details and pay and any payments made, are done so in line with the correct authorisation procedures detailed within the department, by means of the Trusts authorised signature list.
  • Upon leaving the Trust ensure that the employees leaver details are input in a correct and timely manner for all staff leaving the Trust, final payments are calculated correctly and promptly, P45s issued and Pension records updated and close down. Late notification of leavers will result in complex manual calculations being necessary.
  • Request previous service details from previous NHS employers, by means of electronic IAT processing, to ensure the employee is paid correctly and the correct incremental dates are set, company sick pay history and pension details are brought across where applicable and updating the previous employment history details.
  • Ensure that both statutory deductions are made in line with HMRC guidelines and Non-Statutory deductions are made in line with the relevant legislation and Trust policies. Such deductions include: Income Tax, national Insurance, Pension contributions, lease cars, Union subscriptions, Accommodation, Expenses, Student Loans and Court orders etc.
  • Identify all overpayments and deal with these in accordance with the Trusts overpayment procedures. Prepare an overpayment calculation sheet with the amount to be recovered. Enter all data onto the computer system and ensure necessary in house paperwork is completed to enable an invoice to be sent out to the employee where necessary. Ensuring the Trusts overpayment procedure is followed at all times.
  • Check and verify payroll and associated input/output prior to distribution of payslips and related documentation and check exception reports for items of materiality, taking any necessary action to make good financial discrepancies, which will in turn ensure budget reports are an accurate reflection of expenditure/income.
  • Give expert advice to staff in regard to Income Tax, national Insurance and Pension scheme regulations.
  • Undertake regular and systematic checks of permanent information held by the computer to ensure that it is valid and correct. Adhere to quality standards and comply with agreed Audit recommendations.
  • Make necessary amendments to NHS Pension Scheme records via the NHS Pensions Agency `online website facility.
  • Calculate the pensionable pay figures for the NHS Pensions Agency / Pensions Team Leader for the calculation of scheme members pension benefits.
  • To help resolve queries from managers and budget holders regarding payroll matters and to assist in more complex issues, giving advice where required.
  • Deal with queries from outside/statutory agencies with regard to employees or Trust matters, ensuring the data Protection Act is adhered to at all times.
  • Comply with the requirements of the data protections act with regard to confidentiality of pay and personal information.
  • Sort and prioritise work on a daily, weekly and monthly basis.
  • Ensure departmental standards/quality levels are achieved; participate in the development of new standards/quality levels.
  • Provide cover for peaks and troughs in the workload of the Payroll, and to cover during the absence of colleagues as required.
  • Maintain a tidy and organised workstation that projects the efficient image of the post and the department.
  • Carry out other ad hoc duties as required.
  • To maintain the confidentiality of Trust and employee information and use such information only as authorised for specific purposes. Report any concerns about the use of such information to a Payroll Team Leader

  Person Specification

  Experience

  Essential

  • Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
  • Knowledge of ESR system.
  • Experience of working in a busy office environment and responding to competing demands.
  • Awareness of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
  • Significant experience of working as a Payroll officer.

  Desirable

  • Experience of ESR system reporting.
  • Experience of using ESR to view and enter employment data and collate information into reports.
  • In depth knowledge and understanding of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.

  Qualifications

  Essential

  • Sound educational background (4 GCSEs, grade C or above including Maths).
  • NVQ Level 3 in Payroll or equivalent relevant experience.

  Person Specification

  Experience

  Essential

  • Experience of working with computer software programmes such as Microsoft Office, e-mail and internet.
  • Knowledge of ESR system.
  • Experience of working in a busy office environment and responding to competing demands.
  • Awareness of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.
  • Significant experience of working as a Payroll officer.

  Desirable

  • Experience of ESR system reporting.
  • Experience of using ESR to view and enter employment data and collate information into reports.
  • In depth knowledge and understanding of NHS Terms and Conditions of Service, including Agenda for Change and Medical and Dental.

  Qualifications

  Essential

  • Sound educational background (4 GCSEs, grade C or above including Maths).
  • NVQ Level 3 in Payroll or equivalent relevant experience.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Stanley Hall Annex, Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  The Mid Yorkshire Teaching NHS Trust

  Address

  Stanley Hall Annex, Pinderfields Hospital

  Aberford Road

  Wakefield

  West Yorkshire

  WF1 4AL

  
  

  Employer's website

  https://www.midyorks.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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