• Job Description

  Req#: 1531
  Position Type:
  Secretarial/Clerical/ Attendance Clerk
  
  
  Date Posted:
  6/26/2025
  
  
  Location:
  Smith Intermediate School
  
  
  District:
  Cleburne Independent School District
  Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
  Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
  Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
  Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
  Assist parents, students, and faculty with questions regarding student attendance.
  Process and transmit requests for student information and transcripts.
  Call parents to verify student absences as needed.
  Report all attendance problems to designated administrator.
  Assist in campus office as needed.
  Maintain confidentiality.
  Job Title: Attendance/PEIMS Clerk Wage/Hour Status: Nonexempt
  Reports to: Principal Pay Grade: Para 2 Days: 207
  Dept./School: Assigned Campus Date Revised: 06/10/2024
  Primary Purpose:
  Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
  
  Qualifications:
  Education/Certification:
  High school diploma or GED
  
  Special Knowledge/Skills:
  Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
  Proficient keyboarding, file maintenance, and 10-key skills
  Ability to meet established deadlines
  
  Experience:
  Two years’ data entry experience
  
  Major Responsibilities and Duties:
  Records and Reports
  1. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
  2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
  3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
  4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
  5. Assist parents, students, and faculty with questions regarding student attendance.
  6. Process and transmit requests for student information and transcripts.
  7. Call parents to verify student absences as needed.
  8. Report all attendance problems to designated administrator.
  Other
  1. Assist in campus office as needed.
  2. Maintain confidentiality.
  Supervisory Responsibilities:
  None.
  Equipment Used:
  Personal computer or online computer terminal, printer, calculator, and copier.
  Working Conditions:
  Mental Demands/Physical Demands/Environmental Factors:
  Repetitive hand motions; prolonged use of computer.
  
  Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
  
  
  

• About the company

  ESC Region 11 is one of 20 education service centers created by the Texas State Legislature.ESC Region 11 provides professional development, technical assistance & management of educational programs.

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