• Job Description

  Req#: 5241853

  Job Title: PEIMS Data Clerk

  Wage/Hour Status: Non-Exempt

  Pay Grade: 196 days

  Reports to: Date Revised: February 28, 2023

  Primary Purpose:

  The Campus PEIMS Data Clerk will perform a variety of campus level assignments relating to student & staff information focusing on student attendance, PEIMS reporting and data quality.

  Qualifications:

  • 2 years experience managing school records

  Education/Certification:

  • High School Diploma is required.
  • Computer Software Certifications preferred.

  Special Knowledge/Skills:

  • Must be able to type a minimum of 30 words per minute.
  • Must have the ability to work independently and in a team environment.
  • Must be motivated and a proactive individual.
  • Individuals with Excel experience and knowledge preferred, but not required.
  • Demonstrate the ability to perform responsibilities with limited supervision.
  • Demonstrate the ability to maintain accurate records.

  Major Responsibilities and Duties:

  Attendance

  • Works with central administration SIS/PEIMS department and campus level administration to ensure that all attendance data and PEIMS reportable data meets requirements set by the Board, District, State and Federal policies.
  • Maintain a copy and stay abreast of the current Student Attendance Accounting Handbook .
  • Manage and ensure the accuracy of the Daily Attendance Percentage Report.
  • Compiles attendance reports: monitors absenteeism and provides information to administrators regarding student attendance and truancy.
  • Provide teachers with weekly verification reports to ensure accuracy of attendance records for the purpose of complying with State laws governing attendance accounting.
  • Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.

  • Balances attendance counts and maintains records of student entries, withdrawals, and grade level changes daily.
  • Conduct teacher reconciliation of First Day, 1st Six weeks and 4th Six weeks enrollment as required in the Student Attendance Accounting Handbook
  • Distribute Six Weeks Attendance Reports to appropriate administrative and special program staff for verification, and correction.
  • Stores 6-week cycle attendance reports and signs-off documents regarding the attendance cycle verification form requirements as per the Student Attendance Accounting Handbook.
  • Prepares and stores records for audit purposes and m aintains inventory of all source documents and signature pages in the audit box (for the retention period of five-years).

  PEIMS

  • Work cooperatively with principal, district personnel staff, teachers, and special program’s department to collect, organize, and format data required for submission into the district’s PEIMS software in a timely manner, according to PEIMS Data Standards at the campus level.
  • Comply with data entry timelines between departments.
  • Comply and submit to District PEIMS Office all required documentation for PEIMS submissions.
  • Run weekly edit error reports and verification checks on data to ensure accuracy of information. Verifies data submitted to TEA and makes corrections within 2 business days.
  • Distributes edit reports to appropriate special program district and campus staff for analysis, verification, and correction.
  • Complies with policies established by federal and state law, TEA Data Standards, State Board of Education Rules, and local Board policy
  • Compiles, maintains, and files all physical and computerized reports, records, and other documents as required for audit purposes (Cum folders and 5-year retention requirements).

  • Report all PEIMS-related data inequities to administrators via weekly or biweekly mandated Data Integrity Team meetings.
  • Assist the campus registrars in acquiring documentation from students or external agencies.
  • Registrar back-up to request educational records in the Texas Records Exchange System (TREx).
  • Learn, follow, and understand the various student data regulations established by FERPA and HIPPA.
  • Requires ability to learn basic student documents (transcripts, immunization records, etc.).
  • Assist with all other duties as assigned by the principal and/or district personnel.

  Supervisory Responsibilities:

  None.

  Working Conditions:

  Mental Demands/Physical Demands/Environmental Factors:

  Work with frequent interruptions, maintain emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying.

  The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

  TEXANS CAN ACADEMIES is an Equal Opportunity Employer

• About the company

  Accredited High Schools of Choice in Dallas, Fort Worth, Austin, Houston and San Antonio. Don't settle for a GED and earn your high school diploma on time!

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