City of Seattle
Personnel Specialist Assistant (Background Unit)
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Job Description
- Req#: 4997825
- Coordinate with Washington State Criminal Justice Training Commission for registering incoming recruit and lateral officers for BLEA (Basic Law Enforcement Academy), assigning them to Academy Classes, and coordinates all necessary documentation.
- Network administrator for the unit’s specific database/software.
- Submit, upload, track and maintain highly confidential computerized database tracking systems (i.e.: investigations, medical and psychological evaluations, disqualifications, suspensions, terminations, etc.) through web-based systems such as: ACADIS (Acadis Readiness Suite Enterprise), eSOPH (electronic Statement of Personal History), PEDS (Police Employee Data System), PAS (performance evaluations).
- Work with schedules that are often conflicting, competing, and time sensitive, such as maintaining appointment calendar, arranging and scheduling logistics for examinations and oral boards for sworn candidates and a variety of participants, and making travel arrangements.
- Prepare official outgoing correspondence to candidates, other law enforcement agencies, courts, and references.
- Coordinate and prepare documents, offer letters, network access, required certifications, oaths of office, and any necessary items for onboarding new sworn staff.
- Coordinate with contracted psychologist and medical facilities to schedule evaluations of candidates.
- Collect, compose, prepare/edit, requests for information regarding candidates being processed.
- Facilitate outside agency file reviews, coordinating with Training Unit, OPA and/or Quartermaster if necessary.
- Open, log, and review incoming correspondence, inquiries, and requests for information.
- Order office supplies for Human Resources Department which consists of HR Administration, Benefits, EEO, Leadership, Payroll/Leave, and Sworn Recruiting.
- Two years’ experience in editing, formatting, and proofreading documents.
- Experience working with Human Resources Information Systems and databases; ability to create and generate reports with them.
- Previous experience working in a Police Department is a plus.
- Must pass a Seattle Police Department background investigation.
- Must have a valid Driver’s license.
- Must perform work onsite. No remote work option is available for this position.
- Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2025-00913
- A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required .
- Incomplete applications will not be considered.
The Seattle Police Department is seeking an organized and detail-oriented person to fill a vacant Personnel Specialist Assistant position in our Background Unit. The unit is a fast-paced environment that requires the highest degree of professionalism, integrity, confidentiality, and collaboration. In this role, you will provide direct and complex administrative personnel support to the Backgrounding Unit. This position needs the ability to work independently, manage priorities and deadlines, with frequent interruptions. The unit is responsible for conducting background investigations into all candidates being considered for a position with the Seattle Police Department. In addition, the unit backgrounds all candidates requesting access to the department’s facility and network (i.e.: contractors, consultants, interns, vendors, and volunteers). This position will report in-office daily to the Background Unit Sergeant.
Provide administrative personnel support, which includes but is not limited to:
Required Qualifications:
Two years of progressively responsible clerical work in a personnel office setting is required (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
Desired Qualifications:
Position Requirements:
About the Department:
The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.
Additional Information:
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
The full salary range for this position is $33.71 - $39.34 per hour.
New employees begin at Step 1 of the pay progression, which is $33.71 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position eligible for overtime.
How to Apply:
About the company
The Seattle City Attorney is a non-partisan elected official in Seattle, Washington whose job is to "prosecute people for misdemeanor offenses, defend the city against lawsuits and gives legal advice to the city".
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