• Job Description

  Req#: PMOAN002668

  Vistex PMO Analyst will be responsible for developing and maintaining PMO processes and procedures Responsible for administrative functions of the PMO including document management, tool administration, and ensuring quality and accuracy of information on project portfolio. (Ie. compliance with processes, project execution, project closure and archiving of project documents). Create, distribute and maintain standard project/contract templates. Support financial controls and project budgeting for all projects. Assist senior members of the PMO with facilitating and coordinating project activities including project reviews, schedules, analysis and tracking. Maintain and support knowledge management software (SharePoint).

  Essential Duties and Responsibilities:

  • Driving successful projects by providing guidance and support to project teams while ensuring alignment with organizational goals and priorities.
  • Support the day-to-day management of all program delivery aspects, ensuring strong project control, governance, and reporting standards are implemented/maintained.
  • Support stakeholder communication by informing all stakeholders of significant changes and updates.
  • Experience in tracking and updating project financial dashboards, continuous improvements, and stabilizing the process.
  • CRs tracking & management. Ensuring CRs are deployed as per the plan
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately.
  • Demand management and resourcing, onboarding and offboarding activities, and optimizing resource utilization. Completing the access provisioning and adding to DLs promptly for new joiners.
  • Effort tracking against SoWs, Initiating, tracking & updating SoWs
  • Ensure that all artefacts the program delivers meet the required quality standards.
  • Maintaining and monitoring project plans, schedules, work hours, budgets, and expenditures.
  • Stakeholder mapping and analysis
  • Chair and facilitate meetings where appropriate and distribute minutes to all stakeholders
  • Preparing MIS reports and Status reports, monthly newsletters, and decks
  • Facilitating team collaboration and communication
  • Escalating issues to Leadership promptly
  • Budgeting and Forecasting

  About Vistex:

  Vistex is the global leader in Go-to-Market software, providing enterprise solutions that help businesses effectively manage pricing, incentive, rebate, rights and royalty and channel programs. With a longstanding and unique strategic relationship with SAP, Vistex offers on-premise software embedded in SAP ERP, as well as cloud-based applications. Vistex solutions enable the end-to-end administration of today’s complex, business-critical Go-to-Market programs. When companies implement Vistex software they are empowered with increased visibility into program performance, the right data to make more informed decisions, and the tools to drive revenue, streamline processes, control costs and prevent leakages. What’s more, Vistex delivers success by combining our core product development skills with world-class implementation, analytic and strategy services. Headquartered in Hoffman Estates, IL, and with locations around the world, Vistex is searching for dynamic, enthusiastic team members to contribute to the long term success of both Vistex and our clients!

  Qualifications

  Experience

  Required 4 years

  Experience in PMO environment.

  Preferred

  Experience in project management and financial reporting preferred.

  Minimum 2 yrs. experience with project management methodologies and governance models.

  Experience creating contract and deliverable templates.

• About the company

  Vistex helps you manage the full life cycle of your Go-to-Market programs through strategy, software, implementation, execution, and analytics.

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