• Job Description

  Req#: 43775
  • Job ID: 43775
  • Job Category: Policy, Planning & Research
  • Division & Section: Solid Waste Management Services - Transfer Stations & Landfill AND Infrastructure and Resource Management
  • Work Location: 35 Vanley Crescent
  • Job Type & Duration: Full-time, Permanent
  • Salary: $112,000.00-$144,200.00, TM1691, Wage grade 7.5
  • Shift Information: Monday to Friday, 35 hours per week
  • Affiliation: Non-Union
  • Qualified List will be established to fill permanent positions.
  • Number of Positions Open: 2
  • Posting Period: 01-Mar-2024 to 15-Mar-2024

  Job Description

  To provide strategic advice and support to the Director on a range of sectional, divisional, and corporate projects, initiatives and issues. This will include managing assigned staff and supporting the units within the section, coordination and oversight of the section's strategic initiatives, business plans, projects, work plans and working in collaboration with other sectional/divisional staff, and/or other City divisions, external stakeholders/organization and at times, other levels of government.

  Major Responsibilities:

  • Manages the day-to-day operation of all assigned staff, including the scheduling, assigning and reviewing of work.
  • Oversees, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
  • Become the Section's Change Management expert to assist units with evaluations, process, sustainment, communications, Best Practices, and other related continuous improvement initiatives
  • Ensures that project scope, budget, expenditures, resources and schedule are controlled and reviews, tracks and evaluates consultants and/or contractors to manage progress and performance related to the delivery of assigned projects.
  • Directly develops and manages projects assigned by the Director related to section, division, and/or corporate strategies and issues.
  • Provides oversight and coordination of the section's Strategic Initiatives portfolio, including discrete progress tracking and reporting, and assists the section's management team as required to ensure the successful and timely delivery of related strategic projects.
  • Provides oversight of section/unit work plans, including triaging and coordinating time sensitive items, and monitoring progress on key initiatives to ensure critical timelines are met
  • Provides support on special projects requiring multi-unit, cross-section and/or multi-divisional coordination.
  • Drafts/develops/reviews reports, briefing notes, presentations and other materials for the Director, senior management team, and/or Committees/Council on section, division, and corporate issues, projects and related matters.
  • Develops scope, business/technical requirements, evaluation criteria, etc. for complex procurement documents as required for assigned projects and leads related evaluation and contract negotiation teams.
  • Executes and documents contract management activities for contracts associated with assigned projects using the Solid Waste Contract Lifecyle Management Framework
  • Participates on various working groups, committees, task forces and community engagements/ consultations as a section and/or divisional representative.
  • Manages the review and submission of all section Staff Action/Information reports, including coordinating input into the division's Agenda Forecasting System, and attends strategic meetings on the topics, as required, to ensure the interests of the section and/or division are represented in a coordinated fashion.
  • Acts as the section's liaison between the Office of the Mayor, Councillors' offices, the Deputy City Manager's office, and the Director's office.
  • Conducts extensive research, effectively gathers relevant information and data, and performs complex quantitative and qualitative analysis in support of informing and/or developing recommendations to the Director and/or senior management team members on a wide range of topics and issues.
  • Identifies and monitors emerging issues relevant to the section's areas of accountability and responds to opportunities or unplanned events.
  • Ensures that the Director is fully briefed on matters, in a timely, accurate and comprehensive manner.
  • Acts as the Director's designate as required at meetings with key internal/external stakeholders, Councillors, and other orders of government.
  • Resolves policy and administrative issues on behalf of the Director by liaising directly with senior staff across the organization.
  • Manages the development and ongoing maintenance of section/unit profile, roles and responsibilities and business continuity documentation in collaboration with the section's management team
  • Provides support with planning, developing and executing recruitment plans and onboarding activities including the development and maintenance of section and/or unit specific documentation/materials as needed.
  • Develops and maintains all intranet content associated with the section and underlying units in collaboration with section management team.
  • Maintains a continuous and thorough knowledge of current section, divisional, cluster and corporate issues and initiatives, as well as policies and procedures relevant to the section's areas of accountability.

  Key Qualifications:

  1. Post-secondary education in a relevant professional discipline (i.e., Public Administration, Environmental Sciences, Business Administration, Engineering, Planning, Project Management, Finance, or an equivalent combination of education and/or relevant experience). Solid Waste Management experience and post graduate education considered an asset.
  2. Extensive project management experience leading complex, multi-disciplinary projects and project teams in a fully accountable capacity from inception to completion. Possession of PMP certification from the Project Management Institute (PMI) would be an asset.
  3. Considerable strategic planning/policy development and analysis experience in a complex public or private sector organization. Previous governmental experience considered an asset.
  4. Considerable financial management experience including interpreting financial data, conducting complex financial analysis and projections, producing financial summaries/reports, and developing/managing operating and/or capital budgets for assigned projects/program area(s).
  5. Considerable experience coordinating and preparing politically sensitive, complex analysis, reports, briefing notes, and other formal communications for members of Council/Committees, senior leadership and/or external audiences including conducting extensive research and analysis, and coordinating stakeholder input to inform content, rationale and recommendations.
  6. Experience with complex procurements, including developing scope, business requirements, and participation on evaluation teams, etc., coupled with experience managing resulting contracts and related contract management activities.
  7. Experience in a team lead capacity with a track record of innovative and results oriented leadership, and a focus on supportive work environments that foster collaboration, teamwork and success.
  8. Knowledge of municipal government operations, approval processes and political structure and ability to deal effectively throughout all levels of the organization, political representatives, consultants, contractors and the public.
  9. Proficient using a variety of computer platforms and developing formulas and data analysis, including MS Office, Excel SAP, SharePoint, Outlook, PowerPoint, internet/intranet technologies, digital asset management systems, various databases, or other equivalent or similar software programs.
  10. Ability to produce concise and effective reports, presentations and recommendations often under severe time constraints.
  11. Ability to work in a highly demanding work environment with many competing priorities and deadlines.
  12. Ability to establish effective working relationships with all stakeholders, senior level staff, outside agencies, politicians and other orders of government.
  13. Ability to identify needs, initiate, co-ordinate and manage the implementation of solutions in response to issues.
  14. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
  15. Sound judgement with an ability to work independently on confidential and sensitive matters with minimum supervision.
  16. Highly developed interpersonal, conflict resolution and problem-solving skills with the ability to interact and communicate effectively at all levels of the organization.
  17. An effective relationship builder that promotes and fosters teamwork and is able to influence and mobilize internal and external staff and stakeholders to achieve desired results.
  18. Familiarity with the Occupational Health and Safety Act and its regulations and Employee Relations and Local 79 and 416 Collective Agreements.

  Equity, Diversity and Inclusion

  The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

  Accommodation

  The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

• About the company

  Toronto (/təˈrɒntoʊ/, locally /ˈtrɒnoʊ, -nə/) is the capital city of the Canadian province of Ontario.

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