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Job Description
- Req#: A4608-25-0003?language=en&page=1017&sort=publicationDateDesc
- Desirable but not essential experience of working in a healthcare environment.
- Desirable1+ years GP surgery experience
- Essential 2+ years administrative experience
- Comfortable speaking on the telephone
- Able to work individually and part of a team
- GCSE grade A to C in English and Maths
- Desirable but not essential experience of working in a healthcare environment.
- Desirable1+ years GP surgery experience
- Essential 2+ years administrative experience
- Comfortable speaking on the telephone
- Able to work individually and part of a team
- GCSE grade A to C in English and Maths
Job summary
We are excited to offer a full-time position in our busy administrative department within our friendly GP practice.
The successful applicant will be flexible, friendly, possess excellent communication skills and have an ability to work in a team as well as on their own initiative.
Main duties of the job
Our admin team play a crucial role in supporting our partners, GPs and practice as a whole. We have a can do attitude and support the practice in every aspect when needed. Applicants to this role need to be flexible as duties can vary on a daily basis.
About us
Situated in a desirable semi-rural location in Kent, our practice is both a dispensing and training facility with additional services such as Minor Surgery, Vasectomies and Gynaecology Clinics. Our team is committed to delivering high-quality, patient-centred care, and you will play a crucial role in providing exceptional administrative support. We take pride in our professional and caring approach to supporting our patients and the local community.
Details
Date posted
17 June 2025
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Full-time
Reference number
A4608-25-0003
Job locations
Borough Green Medical Practice
Quarry Hill Road
Borough Green
Sevenoaks
Kent
TN15 8RQ
Job descriptionJob description
Job responsibilities
Main responsibilities:
To work in the administrative team line managed by the Administration Manager and also provide administrative support as required to the Partners and Practice Business Manager.
To provide support to the Partners in correctly identifying and targeting patients for assessment and treatment.
To troubleshoot minor IT problems and identify solutions where possible. Where appropriate report IT faults to the appropriate suppliers helpdesk and monitor response ensuring swift resolution.
Allocating the results twice daily.
Registering new patients, adding relevant coding, recording the new patient Health Check information and scanning the document to the notes.
Temporary registrations - ensuring properly entered on EMIS. Logging when first seen, checking registration status and printing out patient journal to send to the appropriate GP surgery after 3 months.
Open Exeter- Adding patients Organ Donation preference if stated on Registration Form (if opting out or specific requirements).
GP to GP- filing patients notes when they come down the link.
Childhood immunisations - running searches and ensuring the procedures are followed.
QOF (Quality Outcomes Framework)
IIF (Investment and Impact Fund)
Vaccination campaigns
Discharge summaries and clinical letters (including some scan reports) from outside agencies - importing from NHS.net into Docman, coding and send to partners
Out of hours reports, some x-rays/ultrasound and MRI/CT scans come in via EMIS and are allocated to the partners. Return if not our patient
Death administration
Patient information requests (SARs (Subject Access Requests) and TSARs (Targeted Subject Access Requests)) as per GDPR
Smartcards unlocking
Answering phone queries
Ad-Hoc tasks
raising invoices,
scanning,
registration deductions,
maternity/medical exemption forms,
DS1500 forms,
etc.
Job responsibilities
Main responsibilities:
To work in the administrative team line managed by the Administration Manager and also provide administrative support as required to the Partners and Practice Business Manager.
To provide support to the Partners in correctly identifying and targeting patients for assessment and treatment.
To troubleshoot minor IT problems and identify solutions where possible. Where appropriate report IT faults to the appropriate suppliers helpdesk and monitor response ensuring swift resolution.
Allocating the results twice daily.
Registering new patients, adding relevant coding, recording the new patient Health Check information and scanning the document to the notes.
Temporary registrations - ensuring properly entered on EMIS. Logging when first seen, checking registration status and printing out patient journal to send to the appropriate GP surgery after 3 months.
Open Exeter- Adding patients Organ Donation preference if stated on Registration Form (if opting out or specific requirements).
GP to GP- filing patients notes when they come down the link.
Childhood immunisations - running searches and ensuring the procedures are followed.
QOF (Quality Outcomes Framework)
IIF (Investment and Impact Fund)
Vaccination campaigns
Discharge summaries and clinical letters (including some scan reports) from outside agencies - importing from NHS.net into Docman, coding and send to partners
Out of hours reports, some x-rays/ultrasound and MRI/CT scans come in via EMIS and are allocated to the partners. Return if not our patient
Death administration
Patient information requests (SARs (Subject Access Requests) and TSARs (Targeted Subject Access Requests)) as per GDPR
Smartcards unlocking
Answering phone queries
Ad-Hoc tasks
raising invoices,
scanning,
registration deductions,
maternity/medical exemption forms,
DS1500 forms,
etc.
Person SpecificationPerson Specification
Experience
Essential
Qualifications
Essential
Experience
Essential
Qualifications
Essential
Employer details
Employer name
Borough Green Medical Practice
Address
Borough Green Medical Practice
Quarry Hill Road
Borough Green
Sevenoaks
Kent
TN15 8RQ
Employer's website
https://www.boroughgreenmedicalpractice.co.uk/ (Opens in a new tab)
Employer details
Employer name
Borough Green Medical Practice
Address
Borough Green Medical Practice
Quarry Hill Road
Borough Green
Sevenoaks
Kent
TN15 8RQ
Employer's website
https://www.boroughgreenmedicalpractice.co.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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