• Job Description

  Req#: PRACT001138

  Allen Matkins is a premier law firm, with over 240 attorneys and legal professionals. We pride ourselves on our team, our focus on creating a well-run business and our exceptional relationships with clients. We are incredibly proud of what we've built, and look forward to welcoming new people who are similarly passionate and excited about what they do.

  About the Position

  The Practice Coordinator is responsible for spearheading support and business development efforts for dynamic attorneys with fast growing practices. Responsibilities include, but are not limited to: i) coordinating heavy and complex day-to-day scheduling, logistics, and important administrative tasks; ii) managing and liaising client relationships for diverse practices; iii) directing client billing and collection efforts; iv) spearheading attorney projects for prestigious office, hotel, industrial, shopping center and studio projects; v) researching and analyzing prospective client and business development opportunities. As an integral member of the assigned attorneys' teams, the Practice Coordinator has the initiative and drive to proactively problem-solve and get things done in a fast-paced environment. If you are enthusiastic, reliable, entrepreneurial, humble, customer service oriented, and supportive, we want to talk to you.

  Essential Duties and Responsibilities:

  • Perform general administrative duties, including, but not limited to: correspondence, managing busy calendars, coordinating meetings and appointments, maintaining current client contact lists, preparing expense reports, entering time sheets, booking dining and travel arrangements
  • Act as the primary point of contact for attorney practice management focused on practice support, client and business development, and proactive problem-solving efforts
  • Research and spearhead all steps necessary to monitor existing client relationships and grow business development efforts for new and existing client opportunities
  • Provide professional client relationship management and high level client service
  • Direct attorney billing and collection efforts and handle invoice correspondence as instructed; closely monitor AR reports
  • Attend attorney meetings, generate meeting reports and action plans
  • Organize and implement attorney roster contact activities
  • Track attorney projects and matters, establish project schedules and be responsible for the progress and completion of matters
  • Liaise with key firm departments including marketing, information technology, and accounting to facilitate marketing materials and financial reports
  • Draft, edit, proofread and finalize practice-specific documents and redline comparisons
  • Prepare and ensure client intake information follows conflict and engagement procedures
  • Maintain attorney files
  • Multi-task, manage and process desk work flow
  • Ensure work is complete, accurate and timely
  • Utilize required software, including firmwide workflow program, BigHand
  • Attend training sessions offered by the Firm as required or requested
  • Professionally cross-collaborate on a daily basis with legal secretaries as well as other departments within the Firm to facilitate highest possible support
  • Retain a notary commission and perform notarial acts for Firm business, as requested
  • Act as a mentor for junior staff and new employees, as requested
  • Act as a confidant for attorneys and connect them to Firm or other resources
  • Provide peer support
  • Other duties as assigned

  Education and/or Experience:

  • High school diploma or equivalent required; college degree strongly preferred
  • Minimum 3-5 years of law firm experience strongly preferred
  • Executive Assistant experience a plus

  Qualifications:

  • Ability to handle various assignments simultaneously and prioritize changing tasks in a high-pressure environment while being responsive and meeting tight deadlines
  • Demonstrate good judgment and the ability to maintain confidential information
  • Must be self-motivated with the ability to follow work instructions accurately and perform the job with minimal supervision in a fast-paced environment
  • Ability to troubleshoot documents quickly
  • Excellent interpersonal, written and verbal communication skills
  • Minimum typing speed of 70 wpm with high level of accuracy
  • Strong proofreading, grammar, and word processing skills
  • Strong technology skills and proven ability to learn new technology and software quickly
  • Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
  • Must be proactive team player, flexible, organized and attentive to detail in all levels of work
  • Positive, no-task-too-small attitude and willingness to adapt to changing business demands
  • Ability to work core business hours with flexibility for overtime, as required
  • Ability to interact effectively with clients, attorneys, staff and management

  Other Duties

  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

  EEO Statement

  Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

  California Consumer Privacy Act

  We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.

  Compensation

  Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $85,000 - $100,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

  The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

• About the company

  Founded in 1977, the company specializes in real estate law and also does work in corporate, tax, labor, employment, and bankruptcy law.

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