Initial Posting Date:

11/07/2024

Application Deadline:

11/14/2024

Agency:

Office of Public Defense Services

Salary Range:

$5,139 - $7,590

Position Type:

Employee

Position Title:

Pre-Authorized Expenses (PAE) Analyst

Job Description:

Join our Oregon Public Defense Commission team as a Pre-Authorized Expenses (PAE) Analyst! Help streamline financial processes and ensure accuracy every step of the way!

This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

Who we are:

The Oregon Public Defense Commission (OPDC) is a 13-member commission appointed by the Chief Justice of the Oregon Supreme Court based on input from all three branches of Government. The Commission serves as the governing body for Oregon’s public defense system. The Commission provides policy direction and oversight for the administration of the system. The legal services provided by OPDC represent an essential component of Oregon’s public safety system.

The mission of OPDC is to ensure constitutionally competent and effective legal representation for persons eligible for a public defender.

The office includes the Executive Division, the Appellate Division, the Trial Division, the Trial Development & Resources Division, and the Administrative Services Division. The agency negotiates contracts with trial level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal, juvenile, and civil commitment cases. The agency provides compliance and oversight to the trial community providers through quality assurance practices, training, and education. Financial Services processes all expenses related to representation in public defense cases. The Appellate Division provides direct legal representation in the state appellate courts in criminal cases, juvenile dependency and termination of parental rights cases, and parole cases. Other services in the agency include, Data Collection and Analysis, General Counsel, Human Resources, Information Technology Services, Internal Audit, and Policy Development.

Primary Purpose of this Position:

The person in this position will enter requests for Pre-Authorized Expenses. They will gather, compile, verify and analyze information received from attorneys and pro-se clients to enter in the Pre-Authorized Expense database.

Duties:

PAE Expense Request Processing

• Work as part of the team that manages the PAE Expense process. Intake and entry of expense request into the PAE system for review; verify accuracy of information against the Oregon eCourt Case Information system (OECI); research is required at times to determine appropriate information is input into the system.

• Evaluate and confirm appointments and case types.

• Phone calls from providers regarding authorization and PAE process. Contact attorneys and/or service providers by phone or email to obtain clarification of services described in requests or obtain additional information.

• Work with other PAE analysts regarding processing of authorization requests and other PAE activity.

• Apply PAE Policy, Routine Expense Policy, and Schedule of Guideline Amounts to requests received from attorneys.

Service Delivery

• Assist attorneys and or Trial Support and Development who are in search of providers available in their area for expert or other services.

• Provide presentation or trainings to educate attorneys on the PAE process.

Quality Assurance

• Assist in implementation and upkeep of consistent data.

• Assist as needed with research studies related to PAE authorization for the agency.

Other duties as assigned.

• Engage in effective team participation through willingness to assist and support co-workers and supervisors.

• Develop positive working relationships with internal and external customers and supervisors through active participation in projects and in identifying and resolving problems in a constructive, collaborative manner.

• Contribute to a positive, respectful, and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination and harassment-free workplace. Respect diversity of opinions, ideas, and cultural differences.

Minimum Qualifications:

A Bachelor’s degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills, OR

Any combination of experience or education equivalent to three (3) years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

Salary range:

$5,139 - $7,590

The top five attributes OPDC is looking for in the PAE Analyst role:

• Experience entering data into Excel

• Attention to detail (accurate data entry)

• Ability to review and analyze information in OECI

• Ability to effectively communicate with attorneys and staff

• Ability to apply policies and procedures to requests for services

What’s in it for you:

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• An agency that supports and encourages work/life balance and overall wellness.

• Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan ( PERS ).

• The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors . Please see the Pay Equity website for more information.

Recruitment Timeline:

These dates are approximate and may change.

Recruitment Closes: Thursday, November 14th @ 11:59P

Recruiter Screening for Minimum Qualifications: On-going

Hiring Manager Screening for Desired Attributes: On-going

Interviews: Week of November 18th, 2024

Anticipated Start Date: As soon as Monday, December 2nd, 2024

Application guidance and requirements:

• Current State of Oregon employees: Apply via your employee Workday account.

• External applicants : View this application instructional video . A PDF is also available by clicking here .

• REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.

• REQUIRED: Attach a Cover Letter that demonstrates how you meet the “Desired Attributes” for this position.

Veterans Preference:

Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, be sure to submit your documentation prior to the close date of this posting. For more information, please go to the State website: https://www.oregon.gov/jobs/Pages/Veterans.aspx

The Oregon Public Defense Commission is an equal opportunity/affirmative action employer and is strongly committed to enhancing the diversity of its workforce. Assistance will be provided in the recruitment, application, and selection process to applicants with disabilities who request such assistance. Please call (503) 991-2274 as early as possible regarding any assistance you may require.

**This recruitment is scheduled to be open until 11:59pm on 11/13/2024**