• Job Description

  Req#: PIN001C

  About the job

  We’re looking for a Principal Document Controller to join our Pinjarra team.

  When you work for us, you get the chance to join nearly 50,000 people all driven by a common purpose – delivering a more sustainable world. We’re excited about the challenges ahead. If you ask us, there’s never been a more rewarding time to work in the energy, chemical and resources sectors.

  We offer a flexible approach to working, because our people are safer, healthier, and more productive when they can balance work with life. That’s why we offer flexible and hybrid working options, so you can choose when, where and how you work.

  As a Principal Document Controller, you will be responsible for managing Document Control function on large/complex projects and portfolios and act as the primary interface between project personnel and client for any document control issues. Role may also have system specialisation function. Ensuring that all project documentation is accurately logged, managed and issued via the Electronic Document Management System. It is imperative that each project has an accurate database containing each revision of all documents/drawings issued on a project and capturing all necessary meta-data for each record including every document that is issued to each Company throughout the life of the project.

  Who we are

  Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.

  Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.

  We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of engineering and consulting to the last stages of installation and commissioning.

  Join us and help drive innovation and sustainability in our projects.

  What you’ll do

  We’re looking for a Principal Document Controller to join our Pinjarra team.

  The role responsibilities include:

  • Responsible for performing difficult and complex work assignments involving independent judgment to determine a course of action consistent with established functional and organisation's policies and goals. Lead / Daily Supervisor responsibilities.
  • Demonstrate a visible and active commitment to personal well-being, healthy and safe work places and activities, and continuously improve Worley’s health, safety and environmental performance.
  • Participate in Hazard ID and risk assessments of work activities.
  • Able to set up and start new projects, aligned with Worley way of working and Customer requirements.
  • Ability to work autonomously. Pro-active, goal and results focused with excellent attention to detail.
  • Able to work on multiple projects of various sizes and complexity.
  • Act as the primary focal point for the project team, Customer and Third Parties.
  • Create, maintain and implement project plans, procedures and work instructions for Document Control team in home office and GID. Establish and maintain project document matrices.
  • Manage the assignment of work, tasks and responsibilities to others. Allocate and prioritise Document Control activities and workload of Document Control team to ensure project requirements are met.
  • Train, supervise and mentor team members in home office and GID.
  • Ensure all team members are utilised to their full capacity and maintain a resource plan aligned with project schedule.
  • Superior timekeeping and prioritisation skills as well as highly developed organisational skills.
  • Liaise with Functional Manager regarding forward planning of leave management and general staffing level across project phases.
  • Able to People Manage and resolve any issues / concerns within the Document Control team.
  • Establish, create, and meet document reporting requirements for the project.
  • Assist Functional Manager with staffing development and training to lead to promotion within the team.
  • Attend Customer / Supplier / Project meetings as required.
  • Provide advice to the project on ways to work smarter and more efficiently.
  • Promote good work practices within the Document Control team and on the project. Coordinate / facilitate Lunch and Learns / Training Sessions as and when required.

  What you’ll have

  • Undertaking or completed a recognised or relevant tertiary qualification such as Diploma in Information Management, Diploma in Information Systems.
  • Tertiary School graduate, or equivalent with extensive years of relevant experience in an area of specialisation and experience in an engineering / construction office.
  • Advanced working knowledge of EDMS, Document Control processes and procedures in an engineering or construction environment, including demonstrated experience coordinating all Document Control activities on a project / portfolio or within an organisation. Experience managing teams and people.
  • Extensive document control experience on large / complex projects, supervising others.
  • Works with self-initiated interaction with supervisor and self-initiated technical guidance. Broad duties assigned at beginning of projects. Work is assigned in terms of objectives, relative priorities, and critical areas that impinge on work of other units. Work is reviewed to ensure policy conformity and soundness of approach. Informed guidance is available from Functional Manager.
  • Exercises work direction over a small number of personnel, involving guidance and instruction on work methods and checking finished work.
  • Advanced understanding of systems, processes and tools related to field. Able to assist others and troubleshoot issues. May be involved in the development of new systems, processes and tools. Able to assist others and troubleshoot ideas.
  • Excellent understanding of systems, processes, and tools to perform duties and effectively meet project requirements. Able to assist others and troubleshoot issues with systems, processes and tools.

  Why you should apply

  • Flexible work arrangements.
  • Take advantage of our global on-line learning platform!
  • Competitive rem & employee benefits.
  • Enjoy a varied & challenging role.

  Career development opportunities beyond this role.

  Moving forward together

  We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

  We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

  And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

  Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success.

• About the company

  We are a global provider of professional project and asset services in the energy, chemicals, and resources sectors. Learn more.

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