• Job Description

  Req#: 124273

  Description

  JOB DESCRIPTION:

  • Emory Healthcares Priority Access Supervisor plays a vital role in the success of Patient Access. This role is the link between the section (physicians, administrator, managers, and staff) and the call center (Agents and Patient Access leadership).
  • The overall function of the Supervisor is to support the development of team members into patient-centered, high-performing brand ambassadors focused on the delivery of excellent customer service in all patient interactions.
  • Team Leadership: Interpersonal skills to interact with the Patient Access Associates and Specialists with perceptive listening skills to identify the concerns and take appropriate actions with employees who may need guidance or coaching.
  • Team Administration: Manage team's time and attendance in Kronos, applying the EHC Attendance Policy; and proactively manage and update agent adherence by submitting exceptions to Workforce Management within the established timeframe.
  • Quality Patient Care: Monitor and document a minimum of 2 calls per agent per month; provide feedback and coaching; and handle and resolve escalated calls as needed.
  • Clinic Interactions: Partner with the Clinic to update the wiki content regularly; and prepares, maintains and updates requested reports.
  • Process Improvement: Partners and proactively participates with all levels of leadership team on driving results in various initiatives and measurable categories

  MINIMUM QUALIFICATIONS:

  • Bachelors Degree and at least 2 years of experience in a customer service, hospitality, call center or sales environment OR equivalent combination of education and experience.

  PHYSICAL REQUIREMENTS: (Light); 11-20 lbs ,0-33% of the workday (occasionally); 01-10 lbs 34-66% of the workday (frequently) Negligible 67-100% of the workday (constantly), Lifting 20 lbs max, Carrying of objects up to 10 lbs, Occasional to frequent standing & walking; Occasional to frequent sitting; close eye work (computers, typing, reading, writing); Physical demands may vary depending on assigned work area and work tasks.

  ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

  Additional Details

  • MINIMUM QUALIFICATIONS:
  • Bachelors Degree in communication/marketing/business emphasis preferred.
  • Equivalent work experience in sales, marketing, business, customer service, hospitality, travel industry or with a surgical practice may be substituted in lieu of a bachelors degree.
  • Two (2) years related experience in sales, marketing, business, customer service, hospitality, travel industry or with a surgical practice.

  Experience using various software packages including database applications, spreadsheets, and word processing.

  Job Description:

  • Serves as the point person ensuring consistent and clear communication regarding prospective surgical patients with physician.
  • Assists in the development and assumes responsibility for the implementation of marketing and surgical consultation conversions for the practice, which includes relationship building with current and prospective patients, managing and successfully implementing surgical acceptance strategies, and development of a referral network.
  • Serves as the point person ensuring proper communication with current and prospective surgical patients, with physician, staff colleagues, and referring physicians.
  • Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude.
  • Converts surgical consultation patients to surgery and creates excitement about prospective surgery options.
  • Develops physician referrals via monthly sales calls, follow-up correspondence, development of educational materials, and staff training.
  • Serves as key contact for cosmetic surgery inquiries including those from patients, physicians, and staff members.
  • Coordinates patient seminars, including invitations, presentations, refreshments, and strategic follow-up.
  • Maintains the database of patients who have had surgery, and who have not, and targets specific contacts about services and products.
  • Contributes website copy.
  • Meets with physicians monthly to discuss the results of marketing programs, and review meaningful data.
  • Effectively plans and executes pre and post consultation follow up with all patients; reports weekly progress to physician, if not more frequently.
  • Develops and monitors internal systems (i.e., initiate new patient tracking, patient communication and correspondence, marketing budget, and referral source follow-up).
  • Develops and maintains internal patient database; identifies target patients for target marketing, mailing and telephone calls. Reviews, confirms, and documents payments and insurance benefits related to services.
  • Creates, estimates, and collects patient out of pocket payment obligations.
  • Assist Patient Financial and Revenue Cycle management with fee schedule management, patient accounts resolution, management of rejected claims for third party payment, vendor payment resolution, etc.
  • Serve as a resource to staff and financial departments by providing direction for billing, coding, vendors.
  • Oversee quality improvement initiatives by consulting with organizations on related topics such as training criteria for staff, insurance changes for covered items, competitive pricing and related products and services vital to patient needs.
  • Develops, implements and monitors patient focused service to promote a supportive and healing environment that enhances customer and staff satisfaction.
  • Coordinates product promotions and advice to pre-op and post-op patients.
  • Train additional administrative personnel (both initial and ongoing training).
  • Serves as a role model of excellent customer service.
  • Responds constructively to the needs of all those he/ she interacts with on a daily basis.
  • Assesses and monitors customer satisfaction and responds promptly to voiced and identified concerns.
  • Acts as an administrative resource/expert for all staff in the coordination of a patients care.
  • Works collaboratively with section and Emory Clinic management in implementing strategies to see a statistically significant increase in patient satisfaction results each quarter.
  • Works collaboratively with section management to actively investigate and remedy patient and customer complaints.
  • Assists section management in monitoring customer satisfaction.
  • Coordinates care for established patients and serves as the primary point of care for these patients and their families.
  • Develops and coordinates a system which organizes the flow of patients from initial appointment through completion of their care experience.
  • Collaborates with nursing and physician teams to ensure appropriate appointments are secured in a timely manner.
  • This would include: Return visit coordination, Surgery and ancillary appointment scheduling.
  • Works collaboratively with the nursing team to ensure timely return of clinical phone calls.
  • Applies advanced interpersonal and communication skills in all interactions with patients, clinical personnel, administrative personnel and care providers.
  • Demonstrates attitudes and behaviors which contribute to the smooth coordination of care and enhances each patient's experience with Emory.
  • Treats all individuals with dignity and respect and participates in activities to improve working relationships within the section.
  • Actively participates in section activities such as staff meetings, supervisory meetings, patient satisfaction meetings etc.
  • Manages workload and assignments effectively.
  • Adapts well to changes and priority level of duties.
  • Demonstrates flexibility with section and organizational needs.

  Performs all other duties as assigned.

• About the company

  Emory Healthcare, part of Emory University, is the most extensive health care system in Georgia. We are made up of 11 hospitals, the Emory Clinic, and more than 250 provider locations. The Emory Healthcare Network, established in 2011, is the largest clinically integrated network in Georgia, with more than 2,800 physicians concentrating in 70 different subspecialties.

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