• Job Description

  Req#: R-158914

  Posting End Date:

  October 20, 2024

  Join John Lewis or Waitrose today

  If you've ever stepped through the doors of a John Lewis or Waitrose shop, shopped online, or seen any of our adverts, you'll know there's something unique about us.

  That unique proposition is our Partners. As co-owners they have a say in our business and receive a share of the profits, so they put time and effort into making it work. Our Partners are the reason we're the success we are. They're our secret sauce; the opportunity for us to differentiate.

  Job Summary:

  Job Description:

  At a glance

  • Working hours - due to training and operational requirements, these roles will be based in Bracknell five days a week for the first three months followed by three days a week in Bracknell and two days working from home.

  • Salary range - the salary range for this role is £22,993 - £28,600.

  • Contract type - we have short term temporary / secondment positions available from 3-9 months.

  What’s the role about?

  The Centre for Accounting (CfA) team within Finance has some exciting opportunities to join the team as a Process Administrator in our Trade and Non-Trade teams.

  The Centre for Accounting interfaces into almost every part of our business, handling critical high volume transactions across the full breadth of our supply base including cash management, payments, invoicing, credit control, supplier queries and expenses. As well as developing processes, implementing improvement and resolving issues with internal stakeholders including our brands, farming, manufacturing, treasury, international sourcing offices and more. It's a fast-paced environment but a great place to learn, develop and grow your knowledge of Finance fundamentals. The team has fun along the way too - and have a real enthusiasm for supporting progression into the Finance function.

  What will be expected from you as a Process Administrator?

  • Accurate and timely preparation of processes including approvals and controls as requested by the Centre for Accounting Process Technician, Centre for Accounting Process Manager, and Centre for Accounting Finance Manager

  • Contacting Suppliers to settle monies owed to the business, responding to queries from Partners and external Suppliers

  • Processing assigned transactions and activities as directed and within agreed deadlines in a timely and accurate manner

  • Resolving internal and external Finance queries promptly in an effective and professional manner

  • Establishing professional relationships with the team and stakeholders

  • Ensuring output is delivered with a focus on 'getting it right first time' through attention to detail

  • Identifying and implementing continuous improvements to processes

  • Ensuring compliance with key relevant internal controls and regulatory requirements including those required under the Internal Controls Framework (ICF)

  • Handling confidential and sensitive data in a professional manner

  
  

  Day to day, what you will be doing in the Trade team:

  In the Trade team, you will be responsible for responding to phone and email queries, raising invoices and credit notes, and setting up new Goods for Resale suppliers. Responsibilities also include maintaining supplier master data, validating bank details, chasing outstanding debts, conducting credit checks, and managing administration and liquidation processes and responding to electronic invoicing queries.

  You will also be required to actively participate in team and key stakeholder meetings, and handle ad-hoc tasks to support ongoing projects.

  Please note: tasks may vary depending upon where you are assigned to work within the team.

  Day to day, what you will be doing in the Non-Trade team:

  In the Non-Trade team, you will be responsible for processing invoices, analysing statements, and handling phone and email queries. Responsibilities extend to continuous improvement projects, supporting the Approvals & Control Manager with credit card management, ensuring I-Expenses compliance and audit processing, and managing manual cheque processing.

  You will also be required to actively participate in team meetings and provide support for purchase order queries, along with ad-hoc tasks to support ongoing projects.

  Please note: tasks may vary depending upon where you are assigned to work within the team.

  Essential skills:

  • Good IT skills, experience working with systems

  Desirable:

  • Experience using Excel

  • Finance (Oracle) experience due to the nature of the tasks involved

  To view the job outline

  External candidates - please view via the attachment

  Interview candidates - please view the job outline here using your internal email address only

  Next Steps

  • The application form consists of a CV upload followed by application questions. Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time. (If internal, check your Workday notifications and see further guidance on the PDW under "Internal application process").

  • Please be aware that due to the nature and activities of this role, all successful candidates will have a DBS check carried out on them through a 3rd party registered body. For more details on DBS checks and what these entail, please visit the Government website .

  • We occasionally close vacancies early in the event that we receive a high volume of applications. Therefore, we recommend that you apply early.

  • Once you've submitted an application the next steps of the process, if successful, will be a virtual interview.

  • You'll be asked about any adjustments you might need to support the recruitment process. Let us know, and we'll be sure to discuss it with you.

  
  
  Benefits of the Partnership and the role

  ? - Hybrid Working and excellent work life balance, including focus on well being and flexible working and our market leading equal parenthood leave Policy

  ?️ - Full time working holiday entitlement is 22 days holiday, plus public and bank holidays (role specific) (this is pro-rated for part time hours)

  ? - Defined Contribution pension scheme where your contributions will be matched by the Partnership (up to 8% of pay). After three years’ service, you’ll receive an additional Partnership contribution of 4% of pay, regardless of whether you pay in or not

  ? - You’ll get Partnership discount in store and online once you complete Earning Membership. That’s 25% off in John Lewis & Partners (12% off electrical products) and 20% in Waitrose & Partners. You’ll also be able to nominate someone you live with to share your discount

  ? - Simple cycle to work support scheme

  ? - We’re really proud of our exclusive hotels based in some of Britain’s most beautiful areas and once you’ve been with us for three months, you’re welcome to explore them

  ? - To learn more about our Benefits, please visit - https://www.jlpjobs.com/about/benefits/

  
  Pay:

  £23,000.00 - £28,600.00 Annual

  
  Scheduled Weekly hours:

  35

  
  Worker Type:

  Temporary Partner (Fixed Term)

  
  Job Level:

  Partnership Level 10

  
  Hours of Work:

  35

  At the John Lewis Partnership, we embrace our differences. We want you to be you. Because, well, we know you're at your best when you're free to be yourself.

  Being a truly inclusive employer to us means creating an environment which celebrates your contribution, regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. It's why we've set our own aim to become the UK’s most inclusive business - for our Partners (employees) and our customers.

  We firmly believe that our future success lies in diversity of thought from all Partners and it's integral in our mission to build a happier world. ? ?

  We welcome applications from everyone interested in working for us. And, once you're a Partner, your differences will make all the difference.

  Find out more about D&I in the Partnership here.

  We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where it is possible to do so. Please discuss this further with the hiring manager during your interview.

  https://embed.wirewax.com/8114190

• About the company

  Find a career with a difference when you join the John Lewis Partnership, the UK's largest employee-owned company. Apply today for jobs with John Lewis and Waitrose where you'll learn what it means to be a Partner, rather than an employee. Visit our ca...

Notice