• Job Description

  Req#: 6322

  Lake Regional Health System is looking for a dedicated, professional Procure to Pay (P2P) Supervisor to join our Supply Chain department. With our state-of-the-art hospital and network of clinics, therapy sites, and pharmacies, Lake Regional offers a wide range of employment opportunities in our community.

  Overview:

  • Organizational Responsibility for the Requisition and Procurement Process for LRHS
    1. Work in collaboration with the LRHS Controller, the Procure to Pay Team and Supply Chain Management to ensure organizational consistency in the procurement, receipt and payment of capital, services and products made on behalf of LRHS.
    2. Advise, influence and enforce LRHS policies around P2P.
    3. Leverage and maximize P2P optimization tools, such as GHX, to provide efficiencies and savings to LRH
  • Organizational Responsibility for the Requisition and Procurement Process for LRHS
    1. Pulls over Stores Inventory and other hospital Inventory items into Purchase Orders, as set reorder points dictate.
    2. Pulls over non-inventory Requisitions to Purchase Orders. Reviews PO’s for accuracy then sends to Suppliers utilizing the GHX EDI method.
    3. Leverages GHX daily to perform checks confirmations, backorders, rejections and works to resolve all flagged exceptions flagged.
    4. Places additional Purchase Orders not set up in EDI, by emailing or telephoning supplier with information as well as follows up to ensure confirmations are sent and Purchase Orders are accurate.
  • Shared Organizational Responsibility Requisitions for Non-Stock Items
    1. Generates Purchase Orders as needed for special orders as requested from customers.
    2. Analyses Non-Stock Requisition placement for Products, Services or Repairs.
    3. Reviews quotes, assigns items and researches vendors for all purchase orders created as well as notifies requisitioner/end-user of order placement.
  • Backorder/Substitute/Product Issue Research daily
    1. Track backorder products by priority needed and expedite.
    2. Address any rejected items for reasoning and possible substitutions.
    3. Research replacement or Substitute items. Present information, pictures, and specifications to end-users for acceptability of replacement/sub product.
    4. Upon acceptance, build new item number into the Item Master. Initiate Contract pricing where applicable, include notes cross referencing the items.
    5. Maintain Sub item cross reference spreadsheet available to all Staff
  • Allocated products
    1. Work with Suppliers, Vendors and Distributors to set Allocations on products as needed and works on special requests that are made for additional products on Allocation.
    2. Work to obtain substitutions when Allocations are restricted on the purchase order placement.
    3. Maintain and ensure all product allocation spreadsheets available to all Staff
  • Procure to Pay duties
    1. Work with Accounting personnel on invoice exceptions and correct those that require buyer’s corrections to purchase order
    2. Assisting Accounting requests on matching of invoice batching
  • Contract Pricing
    1. Work with vendors, distributors and outside service providers to negotiation pricing and establish contracts as needed
    2. Update Item Master for updated GPO pricing when notified by email
    3. Update Item Master contract pricing from discrepancies listed as exceptions in GHX
    4. Consult with Vendor on confirmations showing pricing not aligned with contract pricing.
  • Specialty Accounts
    1. Record, rents and track all Special Bed rentals with Purchase Orders
    2. Record, rents and track all Wound Vac Systems with Purchase Orders
    3. Procure and track all Eye Surgery Consignment requests
  • Purchases made by Credit Cards
    1. Work with AP to setup suppliers in support of purchases made by Credit Cards with suppliers not set up as vendors in our system
    2. If item purchased is to be put in inventory, create purchase order to receive into inventory
    3. Obtain CC receipt and create trail of steps inclusive of who ordered the product
    4. Reconcile Department end of month credit card expenditures.
  • Establish and maintain strong vendor relationships
    1. Creates relationships with Vendor Representatives for open Communications between LRHS and the Suppliers
    2. Assists with obtaining difficult to obtain products and assures expeditious deliveries when required.
    3. Assures a better understanding with Companies committed to Contract Pricing.

  • General Expectations:

  • Policies and SOPs
    • Understand and follow all hospital and departmental policies and procedures.
      • Follows LRHS Safety Policies
      • Follows LRHS Seven Standards of Care
      • Maintains confidentiality and HIPPA standards
      • Follows LRHS Policies, SOPs and Work Instructions as posted
  • Time and Attendance
    • Maximizes time at work as work time
    • Refrains from personal business at work (internet, phone calls, unscheduled breaks)etc.
  • Departmental Engagement & Skills
    • Attends and contributes pertinent information to share in department meetings
    • Understanding of Microsoft tools and Supply Chain systems
    • Understanding of Meditech and supporting technology
    • Become proficient in the GHX system
  • Team Work
    • Operates in a teamwork environment
    • Respectfully follows directions and provides clear directions
    • Responds positively to assisting the team when necessary or requested
  • Customer Service
    • Is a problem solver and always looking for ways to improve service to the customer
    • Uses proper phone and email etiquette
  • Attitude and Image
    • Promotes a positive image through an efficient and cooperative approach to all tasks
    • Refrains from criticism of co-workers, the department, the hospital, guests and patients.
    • Courteous and respectful to all coworkers, patients, supervisors and administration
    • Wears appropriate attire, is appropriately groomed and uses appropriate hygiene
    • Maintain a clean work environment which includes all shelves and work areas.

  Experience:

  • Education High school or equivalent (GED)
  • Technical Experience: Over 5 years
  • Leadership Qualities
  • Buying Experience preferred
  • GHX and Meditech experience preferred
  • Computer Tech savvy

  Additional certifications may be required for this position and will be coordinated by Lake Regional as a part of your ongoing training and development. Please contact your recruitment team for more details.
  
  Opportunity Features: We offer a competitive compensation package including excellent benefits such as:

  • Health, Dental, and Vision insurance
  • Supplemental policies to fit your individual lifestyle
  • Employer-sponsored Life and AD&D insurance
  • Employee Assistance Program (EAP)
  • Flexible Spending Accounts
  • 401K with a company match
  • Paid Time Off (PTO)
  • Tuition assistance and continuing education opportunities
  • Area discounts
  • And so much more!

  If you’d like to be a part of a team setting that fosters excellence, apply now!

• About the company

  With our state-of-the-art hospital and network of clinics, therapy sites and pharmacies, Lake Regional offers a wide range of services to meet all of your health care needs.

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